CHP Hayward Area office - Automatic Gate and Roll-Up Door Maintenance Services - IFB #26C345001

The California Highway Patrol is soliciting bids for maintenance services on automatic gates and roll-up doors at its Hayward Area Office and other facilities statewide under IFB Number 26C345001. The contract has a fixed-term duration of three years, running from October 1, 2026, through September 30, 2029, with services to be delivered quarterly. Bidders must attend a mandatory site walkthrough at 25100 Santa Clara St., Hayward, CA on May 28, 2026, and sign in to be eligible. Proposals must be submitted physically by the June 12, 2026, deadline using only original ink-signed documents in a sealed paper package; electronic submissions are strictly prohibited. The procurement follows a Lowest Price Technically Acceptable model, with awards going to the lowest responsive and responsible bidder after applying preference adjustments. Preferences include a $50,000 cap for Small and Micro Business participation, a $100,000 maximum incentive for Disabled Veteran Business Enterprise participation of 5% or more, and a 25% subcontractor small business requirement for non-small business bidders seeking preference. The DVBE participation requirement has been waived, though DVBE certification remains eligible for incentive adjustments. Bidders must complete and submit ten attachments including certifications, bid forms, payee data records, conflict of interest statements, and references. All work must comply with the Uniform Building Code, National Electric Code, California Electric Safety Orders, and state safety regulations, using only new materials meeting professional standards. Contractor personnel require security clearance approval from CHP, must sign in and out daily, and are prohibited from accessing non-work areas or state property. Insurance requirements mandate $1 million per occurrence general liability and automobile liability coverage with the State named as additional insured. Payment is processed through standard state payee forms, though no specific invoicing system is designated. Bid submission must conform precisely to formatting rules: one original, single-stapled package, in exact attachment order, with no supplemental materials allowed. Failure to meet any requirement, including missed deadlines, incorrect format, or false representations, may result in bid rejection or civil penalties up to $25,000.