City-Wide Grass Cutting/ Mowing

The City of Pontiac, Michigan, has issued solicitation number 2025-REQ-0102 seeking qualified contractors to provide comprehensive city-wide grass cutting and facility grounds maintenance services for privately owned residential and commercial properties. The services, scheduled from April 1 through October 31, encompass mowing, trimming, edging, weeding, and bush trimming across various municipal parks, educational institutions, and other grounds identified in detailed mapping exhibits. Contractors are required to maintain all designated areas according to industry landscaping standards, ensuring grass is kept at prescribed heights, edges are clean, and debris is fully removed from hard surfaces and stormwater catch basins. Services must be documented with time- and date-stamped before-and-after photographs for verification and invoicing, demonstrating compliance with quality and environmental best management practices. The selected contractor will also adhere to strict scheduling requirements, avoid damage to existing vegetation and infrastructure, and comply with all relevant federal, state, and municipal laws. Contract terms include a three-year base period with two one-year extension options, under a firm fixed unit pricing structure. The contract imposes requirements such as contractor insurance with specified liability coverage, income tax withholding on work performed within city limits, and disclosure of any conflicts of interest. Subcontracting is permitted only with prior written approval, and assignment of the contract is tightly restricted. The evaluation process employs a best-value trade-off methodology weighting company background and experience (50%), cost proposal (30%), and approach to scope of work (20%), with a minimum proposal score of 80 points required for award. Vendors must be registered in SAM.gov and provide certifications including bidder qualification, references, and insurance. Invoices are submitted monthly via email with net 30 payment terms and no progress payments or retainage allowed. The City reserves oversight rights including contract termination, quality inspections based on detailed operational standards, and adherence to nondiscrimination laws. Proposal submissions must be made electronically through the OpenGov portal by January 14, 2026, with all required attachments and forms to be completed as specified.