Citywide Survey, Phase 2

The City of Fayetteville, Arkansas, is soliciting proposals for Phase 2 of its Citywide Survey initiative under RFP 26-04, issued on May 3, 2026, with responses due by May 26, 2026. The scope requires experienced firms to conduct a comprehensive windshield survey of historic properties in downtown and southwest Fayetteville, aiming to document and evaluate the condition and significance of historic structures across the designated areas. Proposals must be submitted electronically through the city’s eBidding system, with all documents in PDF format and no individual file exceeding 25MB. Required attachments include the IRS Form W-9, instructional guides for the bidding platform, and documentation demonstrating compliance with state and federal certifications, including affirmation of no involvement in boycotts of Israel, adherence to non-discrimination policies, and certification of compliance with the Unique Entity ID requirement. The evaluation process will be a best-value trade-off, weighing project management planning, price, experience, quality of services, personnel qualifications, financial capability, safety record, and prior work history with the city, totaling 100 points. Key personnel must be identified with resumes, and firms must demonstrate proven expertise in historic survey work. The contract does not specify a fixed period of performance but implies completion within a defined timeframe following award. All submissions must include signed certifications addressing felony convictions, conflict of interest, and compliance with Texas state laws, with non-compliance potentially leading to rejection or termination. Contract administration will be managed centrally by Kenny Fitch, Sr. Procurement Agent, and the city retains audit rights over financial and operational records. No government-furnished equipment, packaging standards, or military specifications apply, and the effort is entirely focused on reconnaissance, documentation, and reporting rather than physical work or construction.