Civil Engineering Design and Construction Administration Services for Berlin Senior Center Parking Lot Upgrade

The Town of Berlin, Connecticut, with a population of approximately 20,000 and a robust municipal infrastructure, is soliciting proposals through a solicitation numbered 2026-22 for civil engineering design and construction administration services focused on upgrading the parking lot at the Berlin Senior Center. This project involves comprehensive engineering tasks including property boundary surveys, preliminary plan development, permitting, final design and specifications, bid document preparation, construction administration, and project closeout. The contract anticipates a one-year performance period with options to renew for up to four additional years, with work commencing upon issuance of a Notice to Proceed and completion targeted within 300 calendar days. The solicitation is managed by the Public Works agency of Berlin, with Tim Sullivan serving as the primary project manager contact and Maryssa Tsolis as the purchasing agent. Although pricing details are not disclosed in the available materials, the contract structure suggests a lump-sum approach for discrete tasks and allows for potential alternatives, such as concept plans for a south lot. The contract incorporates essential requirements including compliance with state-specific legal mandates like the Drug-Free Workplace Act and equal employment opportunity laws, along with rigorous insurance coverage obligations encompassing general liability, automobile, and workers’ compensation policies. Subcontractors must comply with identical terms, and the contractor bears full responsibility for their adherence. Administrative processes mandate the signing and return of the contract within ten business days post-award notice, with no work commencement prior to formal contract execution. Proposals are required to be submitted electronically by a firm deadline, emphasizing transparency and fairness through restricted communication channels during the evaluation phase. While no federal FAR clauses are applicable, the contract utilizes locally crafted provisions addressing intellectual property, indemnification, and subcontracting frameworks. Inspection and acceptance of services will be conducted by the Town at locations deemed reasonable, with strict quality standards and adherence to professional norms enforced throughout the project lifecycle. Though the solicitation includes multiple forms and certifications—such as compliance with the Illegal Immigration Act, a non-collusion affidavit, and equal employment opportunity certification—no small business status or socioeconomic preference is stipulated. Overall, the contract underscores a comprehensive, professionally managed approach to enhancing a critical municipal facility through proficient civil engineering services aligned with local regulatory and administrative practices.