Cleaning Services for the Community Police Commission Offices

This contract solicits professional cleaning services for the Cleveland Community Police Commission (CPC) offices located at 3631 Perkins Avenue, Cleveland, Ohio, established to support the oversight and reform of the Cleveland Division of Police under the DOJ Consent Decree. The scope encompasses routine janitorial duties including dusting, vacuuming, sweeping, mopping, trash and recycling disposal, cleaning of shared spaces such as conference rooms and kitchenettes, disinfecting high-touch surfaces, and periodic deep cleaning as requested. All services are to be performed after normal business hours to minimize disruption, maintaining a sanitary, safe, and welcoming environment aligned with municipal standards and local ordinance requirements. Vendors must adhere to local codes including the Cleveland Area Business Code and equal opportunity and inclusion mandates involving minority, female, and small business participation. The evaluation of proposals is based on a weighted trade-off process prioritizing cost proposal and value (30%), capacity and operational resources (25%), responsiveness and completeness (25%), and technical approach and methodology (20%), focusing on best value rather than lowest price. The contract term is one year with two optional one-year renewals contingent on performance and funding availability. Compliance with insurance mandates, background checks for personnel requiring secure area access, and affirmative action program submission within 60 days of award are required. Contract administration includes manual monthly invoicing to the Department of Community Development with specified documentation. The contractor holds primary responsibility for quality control, inspections, and timely performance, while compliance with Cleveland legal and procedural requirements is enforced throughout the contract term. The RFP maintains a transparent submission protocol emphasizing organized, complete proposals filed electronically by the May 27, 2026 deadline, without mandatory federal certifications, but with strong local socio-economic participation and reporting obligations.