Cleaning services for the Embassy of Canada to the Philippines, in Manila

Cleaning services for the Embassy of Canada to the Philippines in Manila are being procured under solicitation number 27-317292, with offers due by 14:00 EDT on July 17, 2026, submitted electronically to [email hidden]. The contract requires the provision of routine, periodic, and ad hoc cleaning services to ensure a clean, safe, and professional environment at the Chancery and potentially at the Official Residence or Staff Quarters in Metro Manila, without disrupting daily operations. All work must adhere to the detailed performance standards outlined in Annex A, including daily debris removal from uncarpeted floors, scheduled floor maintenance, and thorough disinfection of high-touch surfaces, using only approved cleaning products whose safety data sheets must be submitted prior to service initiation. The contractor must supply all equipment, tools, and consumables, and ensure personnel meet mandatory security requirements, including holding a valid RELIABILITY STATUS clearance and being escorted by Canada-based staff when accessing restricted areas. Personnel must be competent, properly vetted, and identified in the contract unless substitution is unavoidable due to circumstances beyond the contractor’s control. The contract is structured as a fixed-price agreement with monthly and hourly rates denominated in Philippine Peso, excluding taxes, and includes an initial term with up to three one-year optional periods that may be exercised in writing by Canada prior to expiry. Monthly rates for recurring services and hourly rates for as-needed work are subject to annual adjustment based on the Consumer Price Index (CPI) for the Philippines, but only if inflation is positive. Invoices must be submitted monthly after job completion, containing itemized expenditures, tax details with registration numbers, and full contract identification, and will be paid within thirty days of receipt if compliant, with interest accrued at Average Rate plus 3% on late payments. The contractor must maintain accurate financial and operational records for the contract duration plus seven years or until all disputes are resolved, allowing full audit access by Canada. Compliance with Philippine business licensing, tax registrations, and international sanctions is mandatory; failure to do so or breach of security protocols will void the contract. Offers must include the Offeror Declaration Form, a technical proposal aligning with Attachment 2, and a completed Financial Bid Form, and are evaluated strictly on meeting mandatory technical criteria, with award going to the lowest compliant bid. All personnel must adhere to Canadian mission security policies, and the contractor is solely responsible for insurance and liability, without transferring risk to Canada.