Climate Control System to be installed
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Naval Research Laboratory is seeking quotations for a climate control system to be installed at its facility in Washington, DC, under a combined synopsis/solicitation issued as a Total Small Business Set-Aside in accordance with FAR 13.003(b)(1) on a Firm-Fixed-Price basis. This procurement, identified by solicitation number N00173-26-Q-1301365124 and classified under NAICS code 236220 with a small business size standard of $45 million, requires a complete greenhouse environment simulation system capable of replicating Southeast Asian tropical conditions, including precise automated control of temperature, humidity, air circulation, and solar radiation. The system must include a UL/NEMA-rated control panel, sensors, controllers, integrated software for monitoring and diagnostics, and comprehensive documentation such as as-built drawings, Sequence of Operations, and operator and maintenance manuals. All equipment must be new, not remanufactured or gray market, and fully covered by the manufacturer’s warranty, with the contractor required to provide a minimum one-year warranty covering all hardware, installation, wiring, and system functionality. Vendors must be OEMs, authorized dealers, distributors, or resellers, and must submit official manufacturer documentation verifying their authorized status. Quotations must be submitted via email no later than May 27, 2026, and must include the company's DUNS number and Cage Code, as well as a formal statement accepting the solicitation’s terms and conditions either without modification or with specific exceptions and rationale. Proposals will be evaluated under a Lowest Price Technically Acceptable (LPTA) process, where technical acceptability serves as a pass/fail gate and awarded based on the lowest price among technically acceptable offers. The system must meet stringent performance criteria, maintaining temperature within ±5°F and humidity within ±5% RH, with all ventilation, shading, alarm, and remote access functions operational. Final acceptance requires successful completion of functional performance testing, point-to-point verification, sensor calibration, and training of NRL staff, with all deficiencies resolved. Delivery is to the U.S. Naval Research Laboratory’s Building 49, Shipping and Receiving location, and the contractor is not responsible for network infrastructure, cybersecurity compliance, or enterprise IT integration beyond direct CAT6 connections to the control system. All respondents must maintain an active SAM registration and comply with FAR provisions in effect through FAC 2024-07, particularly FAR 52
General Info
Agency
NAICS
Place of Performance
Washington, DC, 20375, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-07 Effective: 9/30/2024
This is a Total Small Business Set-Aside in accordance with FAR 13.003 (b)(1) on a Firm-Firm Fixed-Price (FFP) basis.
The associated North American Industrial Classification System (NAICS) code for this procurement is 236220, with a small business size standard of $45.0.
The associated Federal Supply Code (FSC) / Product Service Code (PSC) procurement is J059.
The Naval Research Laboratory (NRL), located in Washington, DC, is seeking to purchase:
All interested companies shall provide quotations for the following: Climate Control System to be installed.
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___X___ See specification attachment
Supplies: BRAND NAME OR EQUAL.
Items must be brand name or equal in accordance with FAR 52.211-6.
Software/Hardware/Services:
This procurement is for new equipment ONLY, unless otherwise specifically stated. No remanufactured or "gray market" items are acceptable. All equipment must be covered by the manufacturer's warranty.
• Vendor shall be an Original Equipment Manufacturer (OEM), an OEM authorized dealer, an authorized distributor, or an authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the equipment/system shall be in accordance with the OEM terms and conditions
• Offerors are required to submit documentation from the manufacturer stating that they are an authorized distributor for the specific items being procured.
Note: Maintenance Renewals - The performance period for maintenance renewals, (software licenses, services, etc.), must begin on or after the date of contract award. The performance period cannot be back dated. If reinstatement fees are required, they must be listed on separate line items.
Delivery Address:
____x____ U.S. Naval Research Laboratory
4555 Overlook Avenue, S.W.
Bldg. 49 – Shipping/Receiving
Code 3400
Washington, DC 20375
SUBMISSION INSTRUCTIONS:
All Quoters shall submit 1 (one) copy of their technical and price quote.
Include your company DUNS Number and Cage Code on your quote.
All quotations shall be sent via e-mail.
GOVERNMENT POINT OF CONTACT
Purchasing Agent Name: James Chappell
Email: james.e.chappell2.civ@us.navy.mil
Please reference this combined synopsis/solicitation number on your correspondence and in the "Subject" line of your email.
ALL QUESTIONS REGARDING THE SOLICITATION SHALL BE SUBMITTED VIA EMAIL.
The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. Award may be made without discussions or negotiations, therefore prospective contractors should have an active registration in the System for Award Management (SAM) database (www.sam.gov) in accordance with Federal Acquisition Regulation (FAR) Part 4.1102 and Part 52.204-7 when submitting a response to this solicitation.
The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest Price Technically Acceptable - Offers will be ranked lowest to highest according to price. A price analysis will be conducted to determine whether the lowest price will result from a single award or multiple awards. Based on the price analysis, the lowest price offer or multiple offers, will be forwarded to the requiring activity for technical evaluation (offer(s), in accordance with the specifications, will be deemed either technically acceptable or technically unacceptable). If the lowest price offer or offers is found technically acceptable and the pricing determined fair and reasonable by the Contracting Officer, evaluation will be deemed complete and award will be made based on the lowest price offer(s). If the lowest price offer is determined technically unacceptable, another analysis will be conducted amongst the remaining offers to determine if a single or multiple awards will provide the lowest price. The lowest price offer(s) will be sent for technical evaluation. This process is repeated in order of price until an offer or combination of offers is deemed technically acceptable and price is determined fair and reasonable.
Options. When applicable, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
Terms and Conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."
OR
"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"
Exceptions. Quoter shall list exception(s) and rationale for the exception(s).
Submission shall be received not later than the response date listed above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). E-mailed submissions are accepted and are the preferred form of submission. Receipt will be verified by the date/time stamp on fax or e-mail.
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