Clinac Linear Accelerator System Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Combined Synopsis/Solicitation is expected to result in the award of a firm-fixed price contract for maintenance services for the CL-IXS Trilogy Clinac Linear Accelerator System operated by the 88th MDOS/SGOMR as described in Attachment I to the Solicitation, entitled "Performance Work Statement." An award, if any, will be made to the responsible Offeror who submits a proposal that: 1. Conforms to the requirements of the solicitation. 2. Receives a rating of "Acceptable" on the Technical Capability evaluation factor. 3. Contains the lowest price technically acceptable (LPTA). The Solicitation Number for this requirement is FA8601-19-Q-A068 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12.6, Acquisition of Commercial Items and FAR Part 13, Simplified Acquisition Procedures. This acquisition is 100% small business set-aside. NAICS Code: 811219: Other Electronic and Precision Equipment Repair and Maintenance Business Size Standard: $20.5M Questions: Questions in regards to this requirement are due no later than Tuesday, 11 June 2019 1300 EST. Anticipated Period of Performance: 21 June 2019 - 20 June 2020 with 4 option years and a possible 6 month extension of services. Submittal of quotes in response to this solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the Internet website http://farsite.hill.af.mil. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Any correspondence sent via email must contain the subject line, "FA8601-19-Q-A068, Clinac Linear Accelerator System Maintenance". The entire proposal must be contained in a single email, unless otherwise approved, and must not exceed five megabytes, including attachments. Emails with compressed files will not be accepted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or contents (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also, be advised that .zip or .exe files are not allowable attachments and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. The quotations may be in any format but MUST include: 1. Proposing company's name, address, DUNS number, Cage Code, and TIN 2. Point of contact's name, phone, and email 3. Quotation number and date 4. Timeframe that the quotes is valid 5. Performance Schedule 6. Representations and Certifications: Offerors shall complete and submit the representations and certifications contained within Attachment II with the offeror's price proposal/quote, unless the offeror has completed the representations and certifications online in the System for Award Management (http://www.sam.gov), and the existing online representations and certifications are current, accurate and complete. 7. Completed copy of FAR 52.222-48 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment - Certification included within Attachment II to this solicitation. 8. Completed copy of Attachment III - Pricing Sheet. Important Notice to Contractors: The provisions FAR 52.212-1 Instructions to Offerors - Commercial, FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items, and the clauses 52.212-4 Contract Terms and Conditions -- Commercial Items, 52.212-5 Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, apply to this acquisition. These provisions and clauses are contained along with additional applicable provisions and clauses are contained within Attachment II. Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF-RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/.