Cloud-Based Forms and Workflows

The contract involves a sole-source procurement of cloud-based software solutions from Formstack, LLC, with Intellistack LLC acting as the authorized reseller. Formstack’s products, including Forms, Documents, Sign, and Platform, are proprietary SaaS offerings that are exclusively licensed and available only through Formstack and its authorized resellers, as confirmed by a formal letter dated October 17, 2025. The procurement is managed by Seminole County, Florida, under the auspices of the Administrative Services - Purchasing & Contracts division, with key contacts being Joel Templo and Liduvina Torres. The solicitation, posted on December 1, 2025, with a response deadline of December 5, 2025, emphasizes the exclusivity of the vendor and the proprietary nature of the software, which negates the need for physical delivery or standard packaging requirements. The contract is structured as a sole-source acquisition justified by the unique rights held by Formstack, with no competitive evaluation factors or pricing details explicitly provided. The procurement focuses on acquiring continuous access to the SaaS platform, with performance deemed complete upon successful deployment and operational acceptance at the county’s location in Sanford, Florida. The documentation indicates that the vendor must provide proof of reseller authorization, and the process involves submitting an “Intent to Sole Source Response” through an electronic portal. No specific contract clauses, evaluation criteria, or socioeconomic certifications are detailed, reflecting the nature of the procurement as a non-competitive, proprietary software acquisition. Overall, the contract emphasizes exclusivity, vendor authorization, and the digital delivery of cloud-based services tailored to meet the county’s operational needs.