This Solicitation opportunity from Department Of Defense was posted on April 7, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Collection Management System for the U.S. Army Heritage and Education Center

Closed

25Q4008Federal

Submission Closed04/15/2025, 03:59:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 519210

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POSTED

26 days ago

DEADLINE

N/A

AI Contract Overview

The contract involves providing a comprehensive Collection Management System (CMS) for the U.S. Army Heritage and Education Center to effectively manage both physical and digital archival collections and enhance their discoverability online. The system must feature a user-friendly public interface with a robust search engine as the top priority, allowing users to easily locate and access archival materials. Additionally, the system should support multimedia storage and hosting, as well as facilitate record creation, maintenance, and lifecycle tracking for all materials, from acquisition to deaccession. The backend functionality is secondary but essential, enabling USAHEC staff to input data, manage records, and oversee the archival lifecycle efficiently. The solicitation was posted on March 28, 2025, with responses due by April 15, 2025. The project falls under NAICS code 519210 and is managed by the Department of the Army at Carlisle Barracks, Pennsylvania. Questions regarding the contract are to be submitted by March 27, 2025, with amendments clarifying requested functionalities and evaluation criteria. The contract aims to deliver a flexible, functional system that enhances archival management and public access, supporting the USAHEC’s mission to preserve and share its collections effectively.

General Info

U.S. Army seeks Collection Management System for digital and physical archival collections by April 14, 2025.

Agency

Department Of Defense → W6QM Micc-Carlisle Barracks

NAICS

519210 - Libraries and Archives

Place of Performance

PA, 17013, USA

Set-Aside

NONE

Documents

212-1+and+212-2+FULL+TRADEOFF.docx

CLIN+Structure.xlsx

PWS_AHEC+Collection+Management+25-30.docx

Solicitation+Questions+and+Answers.docx

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

7 updates

PhaseClosed

PostedMar 14

Solicitation

Notice updatedMar 25

Notice details unchanged. Attachments may have changed.

Notice updatedMar 26

Notice details unchanged. Attachments may have changed.

Notice updatedMar 27

The notice description changed.

Notice updatedMar 28

The notice description changed.

Notice updatedMar 31

The notice description changed.

Notice updatedApr 1

The notice description changed.

Notice updatedApr 7

Notice details unchanged. Attachments may have changed.

Response DeadlineApr 15

Deadline has passed

Submission Closed

04/15/2025, 03:59:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W6QM Micc-Carlisle Barracks

Contacts2 people available

OfficeCARLISLE BARRACKS, PA, 17013-5072, USA

Organization / AgencyDepartment Of Defense → W6QM Micc-Carlisle Barracks

Office AddressCARLISLE BARRACKS, PA, 17013-5072, USA

Contacts

Lori Swade

contact@example.gov

William Byrne

contact@example.gov

Full Description

This is a non-personal service(s) contract to provide a system to manage physical and digital archival collections and facilitate their discovery online for the U.S. Army Heritage and Education Center (USAHEC). USAHEC seeks a system, commonly referred to as a - Collection Management System (CMS), to manage and provide access to its archival collections, comprising both digitized and non-digitized materials. The primary objective is to design and deliver a user-centric public interface and search functionality, storage and hosting of multimedia, and record creation and maintenance for all archival materials. A flexible, functional search engine in the public user interface is the highest priority. Of secondary importance is the back end of the system where USAHEC staff can input data and track the lifecycle of the materials, from acquisition through deaccession. Quetions are due by 27 March 2025 at NOON Estern Daylight Savings Time. ADDEMNDMENT: PWS PART 5 TASK EDITED TO SHOW REQUESTED FUNCTIONALITY AND REQUIRED FUNCTIONALITY. SEE 212-1 AND 21-2 FOR EVALUATION CRITERIA. THE SOLICATION CLOSING DATE DOES NOT CHANGE. Updated: Q/A added to Attachements ADDED CLIN structure