Combined Synopsis & Solicitation - HVAC Duct Cleaning - Building 11A

------------------------------------------------------------------------------------------------- UPDATED AS OF 26 AUGUST 2025 The due date for submissions has been extended from Monday 1 September 2025 to Tuesday 2 September 2025, to allow Contractors additional time to bid on this contract during the extended holiday weekend A question and answer document has been added to the "Attachments" section, titled, "Q and A_HVAC Duct Cleaning_26 August". These are the questions asked during the site visit on 26 August 2025. ------------------------------------------------------------------------------------------------- The Government reserves the right to award without discussions or make no award at all depending on 1) the quality of quotations received and 2) whether proposed prices are determined to be fair and reasonable. There is no technical Point of Contact for this Solicitation. As such, the Government will not be able to answer all contractor questions. A Site Visit has been scheduled to facilitate this shortfall (See Attachment 5 - Site Visit Details). Description: This is a combined synopsis/solicitation for commercial products or commercial services in accordance with the formation in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is expected to result in the award of a firm-fixed-price contract for HVAC Duct Cleaning as described in the Performance Work Statement (PWS) and accompanying attachments. This announcement constitutes the only combined synopsis/solicitation; proposals are being requested, and a written solicitation will not be issued. An award, if any, will be made to the lowest priced Offeror who submits a proposal that: Conforms to the requirements of the combined synopsis/solicitation Receives a rating of - Acceptable on the Technical Capability evaluation factor. Contains the lowest total evaluated price (TEP), provided that the TEP is not unbalanced and is fair and reasonable. *Please include the total quoted price in the submission email or on a cover page of the quote. The combined synopsis/solicitation number of this requirement is FA8601-25-Q-0141 and is hereby issued as a Request for Quote (RFQ) using FAR Part 12, Acquistion of Commercial Products and Commercial Services, and FAR Part 13, Simplified Acquistion Procedures. Acceptable means of Submission: All submissions must be submitted electronically to both the Contracting Officer (Claire Hess, claire.hess@us.af.mil) and the Contracting Specialists (Matthew Shofner, matthew.shofner.1@us.af.mil, and Philip Ensmenger, philip.ensmenger@us.af.mil), by Tuesday, 2 September 2025, at 11:30 AM ET. Any correspondence sent via email must contain the subject line - FA8601-25-Q-0141, HVAC Duct Cleaning. The entire proposal must be contained in a single email, unless otherwise approved, including attachments. Please note: due to the email server, any emails that exceed 5 megabytes might not go through. Emails with compressed files are not permitted. Note that email filters at Wright-Patterson Air Force Base are designed to filter emails without subject lines or with suspicious subject lines or content (i.e., .exe or .zip files). Therefore, if the specified subject line is not included, the email may not get through the email filters. Also be advised that .zip or .exe files are not allowable attachment and may be deleted by the email filters at Wright-Patterson. If sending attachments with email, ensure only .pdf, .doc, .docx, .xls, or .xlsx documents are sent. The email filter may delete any other form of attachments. A confirmation email will be sent once the proposal is received. If you do not receive a confirmation email within 24 hours of submitting the proposal, please reach out to the point of contacts listed on the solicitation Submittal of proposals in response to this combined synopsis/solicitation constitutes agreement by the Offeror to all terms & conditions contained herein, which will also be the terms & conditions of any resulting contract. It is the Offerors responsibility to be familiar with the applicable clauses and provisions. Clauses and provisions in full text may be accessed via the internet website https://www.acquisition.gov. The Government reserves the right to award without discussions or make no award depending upon the quality, price fairness, and price reasonableness of the proposals received. Period of Performance: All work must be finished within 90 days from Contract award. Duct cleaning activities must be completed within 10 business days, at any point within the 90-day period. Delivery Destination: Identified in PWS. Delivery Type: FOB Destination (As defined in FAR 2.101 - Definitions, the seller or consignor is responsible for the cost of shipping and risk of loss). Inspection and Acceptance: Both inspection and acceptance will be by the Government at Destination. Requirement: HVAC Duct Cleaning in accordance with the Performance Work Statement. Contract Type: The anticipated award is Firm-Fixed Price. Basis for Award: The Government will award a contract resulting from this RFQ to the responsible Offeror whose offer conforms to the requirements outlined in the Statement of Work and is most advantageous to the Government, lowest evaluated price of proposals meeting or exceeding the acceptability standards and other factors considered. Technical or Quality: The proposal will be evaluated to the extent to which it can meet and/or exceed the Government's requirements as outlined in the solicitation and based on the information requested in the instructions to offerors section of the solicitation. Price: The Government will evaluate the price by adding the total of all line-item prices. Important Notice to Contractors: Proposals MUST also contain a complete description of items offered and any certifications to clearly show that the offer meets or exceed the requirements outlined in the Performance Work Statement Important Notice to Contractors: All prospective awardees are required to register at the System for Award Management (SAM) and to maintain active registration during the life of the contract. SAM can be accessed at https://www.sam.gov. Any award resulting from this combined synopsis/solicitation will include DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. Section 1008 of the National Defense Authorization Act of Fiscal Year 2001 requires any claims for payment (invoices) under DoD contract to be submitted in electronic form. Wide Area Workflow - Receipt and Acceptance (WAWF - RA) is the DoD system of choice for implementing this statutory requirement. Use of the basic system is at no cost to the contractor. Contractors must complete vendor training, which is also available at no cost at http://www.wawftraining.com. Prior to submitting invoices in the production system, contractors must register for an account at http://wawf.eb.mil/. Additional Instructions to Offerors: The following paragraphs in the provision at FAR 52.212-1, Instructions to Offerors - Commercial Items, are tailored as follows: North American Industry Classification System (NAICS) code and small business size standard are as specified in the solicitation document. Submission of offers is as prescribed in the text of this combined synopsis/solicitation. Proposal Content: The proposals may be in any format, but shall consist of two separate parts, a technical proposal and a price proposal. Proposal Detail: The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet the listed requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the offer submitted. Embellishments Not Desired: Elaborate brochures or documentation, binding, detailed artwork, or other embellishments are unnecessary and are not desired. Technical Proposal: Describe how the offeror will provide for the requirement as described in the PWS. Attachments: Performance Work Statement (PWS) Cleaning Area Photos 2nd Floor Building 11A - Building Plans Scope of Work Details Site Visit Details PLEASE REVIEW & PROVIDE ALL INFORMATION BELOW: Shipping/transportation will be FOB: Destination Product Manufacturer: ___________________________ Product Country of Origin: _______________________________ Quote Price (GSA, open market, etc.): ____________________________ Timeframe Proposal is Valid: ________________________________ Payment Terms: ________________________ Delivery Date: ________________________ Company Name (as registered in SAM): ___________________________________________ UEI: _____________________________ CAGE: ____________________________________ POC: _________________________________ Telephone: _____________________________ E-Mail: ________________________________ Company Address: ____________________________________________________________ Warranty Information: _________________________________________________________