Commercial Property Sales and Lease Data

The Texas Comptroller of Public Accounts is issuing a competitive RFP to acquire services for providing comprehensive commercial property sales and lease data within Texas, with an initial contract term from December 1, 2025, through August 31, 2026, and options to extend through August 2029. The solicitation emphasizes obtaining high-quality, accurate, and timely data to support state operations, requiring vendors to submit proposals that demonstrate technical capability, past performance, and cost-effectiveness, with evaluation weighted heavily towards cost (50%) and specifications compliance (40%). The contract incorporates state-specific terms, including compliance with Texas statutes, administrative codes, and data security standards, notably requiring adherence to CPA’s data safeguard policies, confidentiality protocols, and personnel background checks. The procurement process mandates submission of detailed pricing via a structured price schedule, signed certifications, HUB subcontracting plans, and various compliance forms, all to be submitted electronically by September 19, 2025, with proposals organized into a single, accessible PDF or Word document. The contractual framework eschews federal FAR clauses, instead relying on Texas law and CPA policies, with key clauses covering award procedures, termination rights, warranties, and compliance obligations. The contract stipulates that all items and samples must be new, in first-class condition, and properly labeled, with inspection and acceptance performed by CPA at designated locations after delivery. Payment will be made upon invoice submission, which must include detailed itemization and the PO number, with payments governed by the Texas Prompt Payment Act and available early payment discounts. Administrative authority resides with the CPA’s Procurement Section and designated officials, with only authorized personnel empowered to execute contractual documents. Additional requirements include strict information security measures, background investigations for personnel, and detailed representations regarding ownership, foreign control, and socioeconomic status, ensuring compliance with state and federal regulations. Overall, the contract emphasizes a comprehensive, secure, and compliant approach to acquiring vital property transaction data to enhance Texas’s operational and analytical capabilities.