Commercial Standard Envelopes

The Statewide Procurement Division of the Texas Comptroller of Public Accounts is soliciting sealed bids for commercial standard envelopes under solicitation number 304T-26-310A1, with responses due by July 21, 2026, at 1:30 p.m. Central Time in Austin, Texas. The procurement, classified under NAICS code 424120, is intended to supply envelopes primarily to the Texas Department of Criminal Justice and requires strict compliance with USPS machinability standards as outlined in the Domestic Mail Manual, including compatibility with high-speed inserters and postage metering equipment. Products must be new, unused, the latest model in current production, and in first-class condition, with no prototype, remanufactured, reconditioned, used, shopworn, or discontinued items permitted. Envelopes must meet specific dimensional and material requirements, including a No. 10 size of 4 1/8 x 9 1/2 inches, #24 pound weight, white wove finish, and a re-moistenable gum seal; window envelopes must use clear, low-gloss cellophane or polystyrene with specified reflectance and contrast. Envelopes printed on woven paper must contain at least 30% recovered fiber, including post-consumer content. Proposals must be submitted electronically via email to SPD.ebids@cpa.texas.gov with hard copies accepted as an alternative, and must include a fully executed Execution of Response (Attachment A), Respondent Information (Attachment B), Preferences (Attachment C), Insurance Statement of Intent (Attachment D), and if applicable, Self-Insured Retention Certification (Attachment E). A Mandatory Price Sheet in both .xml (preferred) and .xlsx formats is required, with unit pricing covering statewide delivery under FOB Destination terms, meaning the seller retains risk of loss until delivery. All shipments require weather-resistant labeling including brand name, package quantity, lot number, and other identifiers, and must be accompanied by a packing slip. Each delivery must be clearly marked with the purchase order number and full destination address. Pallets for large orders must adhere to strict specifications: 40 x 48 inches, 4-way entry, non-throwaway, no double runners, with a maximum of 36 cases per pallet, shrink-wrapped and non-exchangeable. Invoicing requires an itemized invoice including the Contractor’s Texas Identification