Commissioning Agent Services for HVAC Replacement at Oregon Veterans' Home in The Dalles

The contract involves providing commissioning agent services for a comprehensive HVAC upgrade at the Oregon Veterans' Home in The Dalles, including replacing large air handler units, boilers, pumps, upgrading VAV boxes, and transitioning pneumatic controls to DDC. The scope requires developing a detailed commissioning plan, verifying installation, witnessing start-ups, reviewing test, adjust, and balance reports, conducting functional performance testing, resolving deficiencies, and delivering a final report. The work is scheduled to commence by early September 2025, with most activities completed by October 2025, extending into 2026 for seasonal testing. The project is overseen by the Oregon Department of Veterans Affairs, with the award based on best value, considering technical compliance and performance rather than solely on price. The contractual framework incorporates a broad array of federal, state, and local codes and standards, including ANSI, NFPA, UL, ASHRAE, Oregon building codes, and environmental regulations, ensuring rigorous quality and safety compliance. The agreement stipulates a two-year warranty covering parts and labor, with prompt on-site service, and emphasizes security, coordination, and documentation requirements. It mandates strict adherence to packaging, labeling, and storage standards for materials, and specifies detailed procedures for submittals, progress payments, and project documentation. The procurement process is electronic, with proposals due by August 20, 2025, and the contract awarded through a best-value evaluation, without specific socioeconomic set-aside or FAR clause references. The contract also includes provisions for site security, change management, and closeout documentation, ensuring comprehensive oversight and accountability throughout the project lifecycle.