Composite Panel Repairs for the HC-144 aircraft

COMPOSITE PANEL REPAIRS FOR THE HC-144 AIRCRAFT HC144 Solicitation Number HSCG38-16-Q-010003 Agency: Department of Homeland Security Office: United States Coast Guard (USCG) Location: Commanding Officer, USCG Aviation Logistics Center ______________________________________________________________________________ Notice Type: Combined Synopsis/Solicitation Posted Date: November 17, 2015 Response Date: December 17, 2015 Archiving Policy: Automatic, on specified date Archive Date: December 31, 2015 Set Aside: Competitive Total Small Business Classification Code: 16 - Aircraft Components & Accessories NAICS Code: 488 - Support Activities for Transportation/488190 - Other Support Activities for Air Transportation _�_____________________________________________________________________________ Synopsis: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subparts 12.6, 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; written quotes are requested. A written solicitation will not be issued. Solicitation number HSCG38-16-Q-010003 is issued as a Request for Quote (RFQ), incorporating provisions and clauses in effect through Federal Acquisition Circular 2005-84. This acquisition is for a competitive total small business set-aside. The applicable North American Industry Classification Standard Code is 488190. The small business size standard is $32.5 million annual revenue or less. This requirement is to purchase composite panel repair services in support of the HC-144 aircraft. The Coast Guard does not own nor can it provide specifications, plans, drawings or other technical data. All responsible sources may submit a quote which shall be considered by the agency. The Government intends to award an indefinite delivery requirements contract with a one year base period and four one-year option periods using the tradeoff process In Accordance With (IAW) FAR 13.106-2 to the offeror whose quote represents the best overall value to the Government. All non-price evaluation factors when combined are significantly more important than price. As other evaluation factors become more equal, the evaluated price becomes more important. The final award decision may involve trade-offs among price and non-price factors. Factors that will be considered in the trade-off process are: � Factor 1 - Technical Approach � Factor 2 - Past Performance - business relations, quality of service, schedule and customer satisfaction � Factor 3 - Delivery � Factor 4 - Price Service Contract Labor Standards apply to the composite panel repair services. Offerors shall identify in their quote the classes of service employees to be utilized in performance of the contract and the locality of services performed. F.O.B. Destination is required as the F.O.B. point for the deliverables. Deliver to USCG Aviation Logistics Center, Receiving Section, Bldg 63, Elizabeth City, North Carolina 27909-5001. Offerors must submit prices for the base period and all option periods in order to be considered for award. It is understood that such pricing shall be utilized for evaluation of quotes to establish competitive pricing among offerors at each level of repair. Actual work to be performed on each composite panel shall be at the agreed to price and level of repair established in each task order. No further price adjustment on the task order shall be contemplated without a full breakdown of materials and labor for the next level of repair. Schedule of Supplies/Services Description **** SEE ATTACHMENT A STATEMENT OF WORK **** **** SEE ATTACHMENT B SCHEDULE OF COMPOSITE PANELS **** Offerors shall submit quotes in two separately marked documents: Volume I Technical Package, consisting of non price factors, a narrative discussion of technical approach, past performance and delivery. Volume I shall not exceed 20 two-sided printed pages. Volume II Price Package shall contain the schedule with repair pricing. Pricing must not be included in the technical package. Attachment B, Schedule of Composite Panels, an editable spreadsheet attached to this solicitation is provided to submit Volume II Pricing Package and for the Government to compile pricing results. Ensure quotes indicate occupation codes; discounts for prompt payment; business size standards and minority classification. Incomplete quotes may not be considered. The Contractor shall comply with ASTM D 3951-10, Commercial Packaging, Shipping and Storage Procedures (8/01/11). Preservation and packaging must comply with ASTM D 3951-10 (Approved 8/01/11), with the exceptions as stated herein. USCG ALC is a supply depot; therefore components will be stored and transshipped to various users. Components shall be packed and labeled suitable for shipment via air, land, or sea. Items susceptible to corrosion or deterioration shall be provided protection such as preservation coatings, barrier protection, volatile corrosion inhibitors, or desiccated unit packs. Items requiring protection from physical and mechanical damage or are fragile shall be protected by wrapping, cushioning, pack compartmentalization, carton, or other means to mitigate shock and vibration to prevent damage during handling and shipment. The use of chipped foam, Styrofoam �peanuts' shredded paper or other similar material is not acceptable. The packaging will provide protection to components during normal ground, air or sea transportation and during storage in a climate controlled facility for up to one year. All containers must be labeled on the outside with the appropriate National Stock Number, Part Number, Serial Number, Nomenclature, Quantity, Contract Number, Task Order and Line Item Number and vendor Cage Code. Bar coding is not required. The Contractor shall furnish a FAA Form 8130-3 or if the OEM, the OEM Certificate of Conformance in accordance with Federal Acquisition Regulation (FAR) clause 52.246-15. Certificate of Conformance must be submitted in the format specified in the clause. SHIPPING INSTRUCTIONS Components shall be shipped FOB Destination to the following address. USCG, Aviation Logistics Center Attn: Receiving Section Building 63 Elizabeth City, NC 27909-5001 MARK FOR: Contract No. ___________________________ (Assigned at time of award) Task Order No. __________________________ (Assigned at time of award) CONTRACT ADMINISTRATIVE DATA Orders may be submitted to the vendor via email. ADDRESS FOR CORRESPONDENCE: All correspondence, except as otherwise specified, shall be directed to the following address: USCG, Aviation Logistics Center Attn: MRS Contracting Section DRS Hangar #2 1060 Consolidated Road Elizabeth City, NC 27909-5001 Contract No. ___________________________ (Assigned at time of award) Task Order No. _________________________ (Assigned at time of award) INVOICING INSTRUCTIONS The original Contractor's invoice shall be submitted to the designated billing office for payment as follows: The invoice must reference the contract number and the task order. The preferred method for invoice submission is via email: ALC-Fiscal@uscg.mil Invoices may also be submitted via U.S. Mail at: Chief, Fiscal Branch USCG, Aviation Logistics Division Building 63 Elizabeth City, NC 27909-5001 MARK FOR: Contract No. _____________________________ (Assigned at time of award) Task Order No.___________________________ (Assigned at time of award) The following Federal Acquisition Regulation (FAR) Provisions and Clauses apply to this request for proposal and are incorporated by reference: 52.252-2 Clauses incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the Full Text of a clause may be accessed electronically at this Internet address: www.arnet.gov/far/ 52.209-7 Information Regarding Responsibility Matters (JUL 2013) a) Definitions. As used in this provision- "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceeding at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables. "Federal contracts and grants with total value greater than $10,000,000" means- (1) The total value of all current, active contracts and grants, including all priced options; and (2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules). "Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions). (b) The Offeror [_] has [_] does not have current active Federal contracts and grants with total value greater than $10,000,000. (c) If the Offeror checked "has" in paragraph (b) of this provision, the Offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information: (1) Whether the Offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the Offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions: (i) In a criminal proceeding, a conviction. (ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more. (iii) In an administrative proceeding, a finding of fault and liability that results in- (A) The payment of a monetary fine or penalty of $5,000 or more; or (B) The payment of a reimbursement, restitution, or damages in excess of $100,000. (iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision. (2) If the Offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the Offeror has provided the requested information with regard to each occurrence. (d) The Offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management database via https://www.acquisition.gov (see 52.204-7). (End of provision) 52.212-1 Instructions to Offerors-Commercial Items (OCT 2015) 52.212-2 Evaluation - Commercial Items (OCT 2014) (a) The Government intends to award based on the best value, trade-off process IAW FAR 13.106. The Government may, if necessary, conduct discussions with all responsible Offerors within the competitive range if established. Award will be made to the best Offeror whose quote conforms to the terms and conditions of the solicitation and represents the best value to the Government. Therefore, award may be made to other than the lowest price or the highest technically rated offer. (b) Evaluation Methodology. RELATIVE IMPORTANCE AND TRADE-OFFS. The Government will base the determination of best value on a comparative assessment of the Offerors' technical approach, past performance, delivery, price and the other evaluation factors identified elsewhere in the solicitation. The determination of best value also considers the relative importance of the evaluation factors. All non-price evaluation factors, when combined are: [X] significantly more important than price. As other evaluation factors become more equal, the evaluated cost or price becomes more important. The following factors shall be used to evaluate offers: Factor 1 - Technical Approach: The Offeror will provide a detailed technical package which describes the processes, equipment, facility, engineering capabilities, environmental controls, and experience levels of personnel, related to the levels of repair IAW the Statement of Work (SOW). The package shall describe processes that demonstrate technical capability to repair carbon fiber, fiberglass, aramid and kevlar, of monolithic and sandwich structural design. Composite panels, excluding carbon fiber, may have aluminum wire or screen imbedded into the surface of the panel to aide in electrical and static protection or has an anti-static paint applied. Dimple washers may be installed to protect sandwich panels from crushing loads when fasteners are tightened during panel installation in other structures, as well as, providing a means for electrical bonding. The package shall be prepared in an orderly format and in sufficient detail to enable the Government to make a thorough evaluation of the Contractor's technical competence and ability to comply with the solicitation requirements specified in the SOW. It must be clear, concise and include sufficient detail for effective evaluation and substantiation of claim validity. Legibility, clarity and coherence are very important. The package should not simply re-state or re-phrase the Government's requirements, rather provide convincing rationale how the Offeror intends to meet the Government's requirements. Offerors shall assume the Government has no prior knowledge of their facilities and experience, and will base its evaluation on the information presented in the Offeror's quote. Pricing must not be included in the technical package. Offeror in submitting its quote shall further: � Provide uncontrolled approved copy of the company's quality manual. Review will be based on the requirements set forth by the FAA part 145 advisory circular AC 145-9. � Provide a copy of the title 14CFR Part 145 Federal Aviation Administration (FAA) certifications which includes the Air Agency Certificate and Operations Specifications. � Provide documentation concerning FAA Designated Engineering Representative (DER) experience and capability to engineer repair procedures for composite components. Technical approach will be rated in accordance with the adjectival categories in Table 1 below. Factor 2 - Past Performance: In conducting past performance evaluations, the Government reserves the right to use both the information provided by the Offeror and information obtained from other sources. Offeror shall provide in its quote a minimum of two past performance references with contact information (within the last three years) demonstrating performance of work similar in type and scope to that described in the SOW. Offeror is requested to forward the Past Performance Questionnaire found in Attachment C attached hereto to these references for prompt completion and request the responses be submitted electronically directly to the Contract Specialist of this solicitation no later than December 17, 2015 at 4:00 pm EST. Past performance questionnaires submitted by the Offeror will not be accepted. The Government reserves the right to verify past performance information and obtain past performance information using tools such as the Government's Past Performance Information Systems. If Offeror has no past performance history, Offeror must affirmatively so state. When past performance is not available, the Offeror will be evaluated as neutral. The Offeror shall include documentation regarding their past performance as it directly relates to the work being procured under this solicitation. To illustrate Offeror's past performance, the following documentation shall be submitted: Offeror shall provide documentation outlining the Offeror's past performance with contracts, as a prime or major subcontractor, which is the same or similar in nature, size, complexity to the services being procured under this RFQ. The submittal shall include rationale how it was determined that the work performed previously was the same or similar in nature, size, and complexity to the work specified in the RFQ. Non-government contracts may be used if Government contracts are not available. Offerors electing to submit this data must furnish at least the following information: Name and address of the contracting entity; the contract number; award and completion dates; the dollar value; the contract type; the phone number, and any problems encountered and the corrective action taken by the Offeror. The documentation shall be submitted in the following format: o Contract Number, Award Date and Contract Type. o Price - Original Award and Final (or projected final, if contract is current). o Offerors are reminded that both independent data and data provided by offerors may be used by the Government to evaluate Offeror past performance. However, the burden of providing thorough and complete past performance as requested remains with the Offerors. Quotes that do not contain requested information risk being rejected or receiving a lesser rating by the Government. In the case of an Offeror without any relevant past performance, past performance will be rated as neither favorably nor unfavorably. o The Government will evaluate Offeror's Past Performance and assess relative risks associated with its likelihood of success in performing the requirements of this RFQ. Performance risk is assessed after evaluating aspects of the Offeror's recent past performance and focusing on performance relevant to the services procured hereunder. Offerors are cautioned that in conducting the performance risk assessment, the Government may use data provided in the Offeror's quote, data obtained from other sources, such as the Past Performance Information Retrieval System (PPIRS), similar systems, interviews with technical managers, contracting officers, commercial sources and other sources known to the Government. Areas of evaluation shall include: � Business Relations � Quality of Service � Schedule � Customer Satisfaction Past Performance will be rated in accordance with the adjectival categories in Table 2 below. Factor 3 - Delivery: The Coast Guard requires a maximum turn-around time of 30 days after receipt of components, for repair of HC-144 composite panels. Historical requirements to date show that quantities of panels issued for repair have ranged from 50 to 75 panels per delivery order. The Government will evaluate Offeror's capability to deliver quantities of panels within the required turn-around time. Delivery will be rated in accordance with the adjectival categories in Table 3 below. Factor 4 - Price: The Government intends to award one firm fixed-price contract. The Government intends to evaluate offers and award the contract without discussions. Therefore, the Offeror's initial offer should contain the Offeror's best terms from a price and technical standpoint. Pricing should be quoted separately for all levels of repair for all CLIN(s), for the base year and option periods as specified in the schedule. The Government will evaluate pricing for all levels of repair for all years. The Government may determine that an offer is unacceptable if repair level prices and option year prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). Table 1. Rating System for Technical Approach Adjectival Rating Description Superior Exceeds the RFQ requirements. The quote yields significant benefits to the Government through the demonstration of one or more strengths. Weaknesses, if any, are of small impact and NO significant weaknesses or deficiencies exist. Satisfactory Meets all RFQ requirements. The quote offers no significant benefit beyond the stated requirements. NO significant weaknesses or deficiencies exist. Marginal Fails to meet the minimum RFQ requirements, or has one or more significant weaknesses. Deficiencies and significant weaknesses are correctable without major quote revisions. Unsatisfactory Fails to meet the minimum RFQ requirements. The quote has one or more deficiencies for which correction would require major revisions of the quote. Table 2. Rating System for Past Performance Adjectival Rating Description Superior One or more examples where past performance significantly exceeded requirements with no marginal or unsatisfactory past performance reports. Satisfactory Past performance met requirements with no marginal or unsatisfactory past performance reports. Marginal One or more examples where past performance failed to meet requirements due to the contractor's fault. Unsatisfactory One or more examples where past performance significantly failed to meet requirements due to the contractor's fault. Neutral Per FAR 15.305(a)(2)(iv), if an Offeror has no recent or relevant past performance information available, the Offeror �may not be evaluated favorably or unfavorably on past performance' and will be rated as Neutral. Table 3. Rating System for Delivery Adjectival Rating Description Superior One or more examples where delivery significantly exceeded requirements with no marginal or unsatisfactory past performance reports. Satisfactory Delivery met requirements with no marginal or unsatisfactory past performance reports. Marginal One or more examples where delivery failed to meet requirements due to the contractor's fault. Unsatisfactory One or more examples where delivery significantly failed to meet requirements due to the contractor's fault. 52.212-3 Offeror Representations and Certifications-Commercial Items (NOV 2015) - ALT 1 (OCT 2014) An Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov . If an Offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the Offeror shall complete only paragraphs (c) through (o) of this provision. 52.212-4 Contract Terms and Conditions-Commercial Items (MAY 2015) ADDENDUM The following Federal Acquisition Regulation (FAR) Provisions and Clauses apply: 52.216-18 Ordering (OCT 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from date of award through the term of the contract. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19 Order Limitations (OCT 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in a quantity less than one (1), the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of total estimated contract line item quantity; (2) Any order for a combination of items in excess of 10% of estimated contract line item quantities; or (3) A series of orders from the same ordering office within 15 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 15 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-21 Requirements (Oct 1995) - Alternate I (Apr 1984) (a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated'' or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (c) The estimated quantities are not the total requirements of the Government activity specified in the Schedule, but are estimates of requirements in excess of the quantities that the activity may itself furnish within its own capabilities. Except as this contract otherwise provides, the Government shall order from the Contractor all of that activity's requirements for supplies and services specified in the Schedule that exceed the quantities that the activity may furnish within its own capabilities. (d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract. (e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source. (f) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 12 months after contract expiration. 52.217-5 Evaluation of Options (JUL 1990) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days prior to the contract expiration date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years. 52.225-8 Duty-Free Entry (OCT 2010) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor. (b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act. (c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items. 52.242-13 Bankruptcy (JUL 1995) 52.245-1 Government Property (APR 2012) 52.245-9 Uses and Charges (APR 2012) 52.246-4 Inspection of Services - Fixed Price (AUG 1996) 52.246-15 Certificate of Conformance (APR 1984) 52.247-34 F.O.B. Destination (NOV 1991) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The Offeror is cautioned that the listed provisions may include blocks that must be completed by the Offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the Offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://acquisition.gov/far/index.html. HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (JUN 2006) (a) Prohibitions. Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security. (b) Definitions. As used in this clause: Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears. Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986. Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)- (1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership; (2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held- (i) In the case of an acquisition with respect to a domestic corporation,...