This Solicitation opportunity from Arizona was posted on November 10, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The solicitation seeks to engage a qualified service provider to take full operational responsibility for the Facilities and Maintenance Department of the Tuba City Unified School District in Arizona. The contracted firm will manage daily maintenance activities across all District sites, promptly addressing work orders while ensuring adherence to preventative maintenance schedules and compliance reporting in line with Arizona School Facilities Division requirements. The contract emphasizes seamless oversight of maintenance operations to support the District’s infrastructure and operational needs effectively.
This opportunity is designated under the title "Comprehensive Outsourced Maintenance and Facilities Services" and was posted on November 10, 2025, with a submission deadline of January 22, 2026. The solicitation is managed by the Tuba City Unified School District’s Procurement Office, located in Mesa, AZ. The primary contact for this procurement is the Purchasing Clerk, Christina Charley, who can be reached via email or phone. The solicitation includes guidance on necessary federal compliance and lobbying disclosures tied to the procurement process, ensuring transparency and adherence to federal regulations where applicable. The selected provider will play a critical role in maintaining the District’s facility standards and operational compliance.
General Info
Outsource maintenance and facilities management for Tuba City Unified School District, Arizona.
HighAI Summary for Exhibit A - Meal Pattern for School Breakfast Program (SBP): This document, titled Exhibit A - Meal Pattern for the School Breakfast Program (SBP), outlines the 5-day meal pattern requirements for school breakfasts. It specifies the minimum daily and weekly servings of milk, fruit/juice/vegetables, and whole grain-rich grains for different grade groups (K-5, 6-8, 9-12). The document includes details on the Offer vs. Serve (OVS) options, nutritional limits such as calories, sodium, saturated fat, and trans fat, and other specifications to ensure compliance with the SBP nutritional standards. The document serves as a statement of work or specification for meal planning in the SBP.
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PDF, High priority: read this first2 pages · sow
HighAI Summary for Exhibit B Meal Pattern for NSLP April 2020: This document is the Exhibit B Meal Pattern for the National School Lunch Program (NSLP) dated April 2020, provided by the Arizona Department of Education. It specifies the required daily and weekly meal components and amounts for different grade groups (K-5, 6-8, K-8, 9-12) including fruits, vegetables, whole grain-rich grains, meat/meat alternates, and fluid milk. It outlines the Serve Only and Offer Versus Serve (OVS) requirements, vegetable subgroups, and nutritional limits such as calories, sodium, saturated fat, and trans fat. The document serves as a technical specification for meal preparation and service compliance under NSLP guidelines.
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PDF, High priority: read this firstspecifications
HighAI Summary for Exhibit C Meal Patterns for School Nutrition Programs: This document, titled Exhibit C Meal Patterns, provides detailed meal pattern requirements for the School Breakfast Program, National School Lunch Program, and After School Care Snacks. It includes specific daily and weekly nutritional standards such as servings of milk, fruits, vegetables, grains, and meat/meat alternates, differentiated by grade levels (K-5, 6-8, 9-12). The document outlines calorie ranges, sodium limits, saturated fat percentages, and trans fat restrictions, emphasizing compliance with federal nutrition guidelines. The meal patterns specify both 'Serve Only' and 'Offer Versus Serve' options, with minimum portion sizes and variety requirements. This version is intended to guide meal preparation and service to meet federal nutrition standards for school meal programs.
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PDF, High priority: read this first1 page · contract-document
HighAI Summary for Schedule of Terms for the FSMC Guarantee: This document outlines the Schedule of Terms for the Food Service Management Company (FSMC) Guarantee related to the operation of the food service program. It details the FSMC's obligation to guarantee either no loss or a minimum return to the School Food Authority (SFA). The guarantee amounts are specified for year 1 (2026-2027) and estimated for years 2 through 5 (2027-2031), based on certain conditions and assumptions remaining in effect for the school years. The document is essential for understanding the financial guarantees and risk management terms between the FSMC and the SFA.
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PDF, High priority: read this first2 pages · disclosure-of-lobbying-activities
HighAI Summary for SF-LLL Disclosure of Lobbying Activities Form: This document is the Standard Form LLL (SF-LLL), Disclosure of Lobbying Activities, required under 31 U.S.C. section 1352. It provides instructions and a form template for reporting lobbying activities related to federal contracts, grants, loans, and other covered federal actions. The form collects information about the type and status of the federal action, reporting entity details, federal agency and program information, lobbying registrant details, and certification by an authorized official. The form is used to disclose payments made to influence federal officials and is mandated for transparency and compliance with federal law. The document includes detailed completion instructions and a public burden disclosure statement. The version referenced is Standard Form LLL (Rev. 7-97).
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PDF, High priority: read this firstrfp
HighAI Summary for Tuba City USD RFP 26-18-31 Comprehensive Outsourced Maintenance and Facilities Services: This Request for Proposal (RFP) issued by Tuba City Unified School District #15, released on November 10, 2025, solicits qualified firms to provide comprehensive outsourced maintenance and facilities services excluding custodial work. The contract covers management, operation, and staffing of the Facilities Department for six school sites and approximately 119 employee housing units in and around Tuba City, Arizona. The document includes instructions for proposal submission, evaluation phases, and key dates such as a mandatory pre-proposal meeting on November 26, 2025, question deadline on December 22, 2025, and proposal deadline on January 14, 2026. It references applicable federal and state regulations and outlines vendor responsibilities and unauthorized purchase policies.
LowAI Summary for Certificate of Independent Price Determination for Food Service Management Company: This document is a Certificate of Independent Price Determination to be executed by both the School Food Authority and the Food Service Management Company (Offeror). It certifies that the prices offered have been independently determined without consultation or agreement to restrict competition, have not been disclosed improperly, and that no attempts have been made to induce others to restrict competition. It also includes certifications by authorized representatives regarding their roles and knowledge of any investigations or convictions related to bidding collusion. The document requires signatures from authorized representatives of both parties and notes that acceptance of the offer does not constitute contract award.
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PDF, Low priority1 page · certification
LowAI Summary for Certification Regarding Lobbying for Federal Contracts and Grants: This document is a Certification Regarding Lobbying applicable to contracts, grants, loans, and cooperative agreements. It certifies that no federal appropriated funds have been used to influence federal officials or members of Congress in connection with federal awards. It also requires disclosure if non-federal funds are used for such lobbying activities, referencing Standard Form-LLL for disclosure. The certification must be included in all subawards and is a material representation under section 1352, title 31, U.S. Code, with penalties for non-compliance. Additionally, it includes a statement for loan guarantees and insurance with similar disclosure and penalty requirements. The document includes fields for the applicant's organization, authorized representative's name, title, signature, and date.
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PDF, Low priority1 page · confidentiality-form
LowAI Summary for Confidential Proprietary Information Designation Form: This document is a Confidential/Proprietary Information form related to a solicitation response. It outlines the process under Arizona public records law for designating materials as confidential or trade secrets to exclude them from public disclosure. Bidders must declare whether their response contains proprietary or trade secret information and provide supporting explanations. The form includes a statement that requests to keep the entire offer or price confidential will disqualify the offer. It requires the signature, printed name, and title of the authorized person. The document aims to protect sensitive information submitted in bid responses while complying with public records regulations.
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XLSX, Low priority2 pages · financial-projection
LowAI Summary for Fixed Price Financial Projected Worksheet 2026-2031: This document is a financial projection worksheet titled 'Fixed Price Financial Projected Worksheet 26-27' covering fiscal years 2026-2027 through 2030-2031. It outlines projected revenues from various sources such as cash sales, student breakfast and lunch sales, a la carte sales, adult sales, special event sales, and federal reimbursements including breakfast, lunch, snacks, and summer food service program. The worksheet currently contains no numerical data (all values are NaN or zero), indicating it may be a template or incomplete projection. The document is intended to assist in financial planning and budgeting over a five-year period.
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PDF, Low priorityother
LowAI Summary for Housing Units Listing: This document provides a detailed listing of housing units including addresses, unit numbers, and sizes. The data is organized in tables and covers multiple streets such as E. Juniper Drive, Iris Street, Grandview Avenue, Desert Drive, and others. The listing includes various unit sizes ranging from 1-bedroom to 4-bedroom units, as well as some marked as PV. The document appears to be a reference or inventory list of housing units rather than a solicitation or contract document.
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PDF, Low priority1 page · other
LowAI Summary for Legal Expense Code Set: This document provides a set of legal expense codes used for categorizing various legal-related expenses such as copying, printing, travel, court fees, witness fees, transcripts, litigation support, experts, and other professional services. It references the American Bar Association's Expense Codes as a source.
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PDF, Low priority2 pages · other
LowAI Summary for Offeror's Discontinued or Terminated Services: This document is a form titled 'Offeror's Discontinued or Terminated Services' intended for listing School Food Authorities (SFAs) where the offeror's services have been discontinued, terminated, or lost to re-bid in the past five years. It includes sections for up to six entries, each requesting details such as SFA name, address, contact information, participating programs, number of sites served, length of relationship, and reason for termination. The document appears to be a blank template without any completed entries.
DOCX
DOCX, Low priorityform
LowAI Summary for Preventative Maintenance Form - School Facilities Division: This Preventative Maintenance (PM) Form is designed for the School Facilities Division to document routine maintenance tasks across various building systems and areas. It includes sections for HVAC, electrical, plumbing, roofing, grounds, fire safety, classrooms, gym, security, and pest control. The form provides checkboxes for task completion, space for comments or issues found, and fields for facility, building, room, date, technician, and department information. It is intended for monthly use to ensure proper upkeep and safety of school facilities.
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PDF, Low priority2 pages · past-performance
LowAI Summary for RFP References Attachment FSMC: This document is a references attachment for an RFP related to FSMC (Food Service Management Company). It requires the offeror to provide a minimum of three and up to six references from districts similar in scope and size to the requirement, with Arizona districts listed first. The references include details such as entity name, contact person, address, phone number, number of sites, participating programs, length of relationship, and description of services. The document also includes a past performance references section with similar information. The purpose is to demonstrate the offeror's experience and client base relevant to the solicitation.
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DOCX, Low priorityother
LowAI Summary for TCUSD Buildings Document: The document named TCUSD_Buildings.docx contains only images without readable text content. No specific procurement information or details are available from the provided content.
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PDF, Low priorityother
LowAI Summary for TCUSD Staffing Positions List: This document lists various staffing positions within the Maintenance Department of TCUSD, including roles such as Maintenance Foreman, Maintenance Secretary, Electrician, HVAC technicians, Landscapers, Maintenance Workers, and Plumbers. No additional details or context are provided.
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PDF, Low priorityother
LowAI Summary for Tuba City Unified School District #15 SY 2025-2026 School Calendar: Approved school calendar for Tuba City Unified School District #15 for the 2025-2026 school year, specifying 185 teacher days. The document was approved on December 18, 2024.
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AgencyArizona → Tuba City Unified School District, #15
The objective of this solicitation is to secure a qualified service provider capable of assuming full operational responsibility for the District's Facilities and Maintenance Department. The selected firm will oversee day-to-day maintenance operations, respond to work orders from all District sites, and ensure preventative maintenance and compliance reporting are completed in accordance with Arizona School Facilities Division (SFD) requirements.
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