COMPREHENSIVE SAFETY ACTION PLAN

The City of Fitchburg, Wisconsin, is soliciting proposals from qualified professional planning or engineering consulting firms to develop a Comprehensive Safety Action Plan (CSAP) and update its Traffic Management Process (TMP) in alignment with federal Safe Streets for All (SS4A) program requirements. The primary objective is to eliminate traffic fatalities and serious injuries through data-driven safety analysis, stakeholder engagement, and integration with regional plans, including the MPO’s High Injury Network and Vision Zero goals. The total project budget is $300,000, with 80% sourced from federal SS4A funding and 20% locally funded. Proposals must be submitted electronically via email to Ross T. Kahler, P.E. by 11:00 a.m. on August 31, 2026, and must not exceed 20 pages, with specific limits for the cover letter (one page) and firm qualifications (two pages). The evaluation process is based on a best-value trade-off methodology, allocating points across six criteria: approach and scope of work (30 points), engagement and equity strategy (20 points), team and project experience (20 points), cost and value (15 points), schedule and capacity (10 points), and quality of submittal (5 points). The City reserves the right to award the contract to the firm that best serves its interests, even if not the lowest-priced. Key deliverables include a finalized CSAP meeting FHWA SS4A criteria, an updated TMP, prioritized safety projects with timelines, comprehensive public engagement documentation, annual progress reports, and grant reporting. The contractor must comply with professional standards of care and post-award affirmative action obligations encouraging participation from small and minority-owned businesses, although socioeconomic certifications are not required at the proposal stage. Invoicing will occur monthly under net 60-day payment terms with a 1% monthly late fee, and all work is to be performed in Fitchburg, Wisconsin. The contract does not specify a fixed start or end date, and no formal COR, COTR, or PCO are named, though the project manager serves as the primary point of contact. No standard federal contract clauses are used; instead, custom provisions govern indemnification, document reuse, amendments, and dispute resolution, with the proposer’s terms and conditions subject to negotiation.