Computerized Maintenance Management System (CMMS) Software

Spartanburg County School District 2 is soliciting bids for a comprehensive Computerized Maintenance Management System (CMMS) platform designed to centralize asset data, work order management, facility mapping, analytics, and capital planning into a single integrated solution. The system must enhance operational efficiency, ensure regulatory compliance, and enable data-driven decision-making across school district facilities. The solicitation, numbered 2619, is open to qualified firms with a response deadline of June 9, 2026, and an anticipated award date of June 15, 2026. Proposals must be submitted as sealed hard copies only, with no electronic submissions permitted, and must include a separate sealed envelope for pricing using the prescribed Appendix IV Price Sheet. The contract will have an initial one-year term with an option to extend annually for up to four additional years, totaling five years, under a fixed-price structure with no price adjustments permitted throughout the base or option periods. Evaluation of proposals will be based on a trade-off methodology emphasizing technical merit, experience, and project approach over price, with technical capability accounting for 40 points, experience and qualifications for 25 points, project approach for 10 points, and price for 25 points. An optional live demonstration phase adds up to 20 additional points. Offerors must demonstrate relevant experience with similar projects, provide references, and detail their organizational structure and timeline for implementation, data migration, training, and validation. Contractual obligations include immediate notification of bankruptcy, full transfer of government data upon filing, adherence to the Buy American Act, Davis-Bacon Act, and Service Contract Act where applicable, and maintenance of specified insurance with waiver of subrogation in favor of the District. All deliverables—including configured system, migrated asset records, facility maps, and trained users—are the exclusive property of the District. Compliance with state and federal regulations, including 41 C.F.R. Part 60 and South Carolina Code, is mandatory, and vendors must complete the SSD2 Substitute W-9 form and provide ownership demographics if claiming minority or women-owned business status. Payments will be processed via check or purchasing card after delivery and acceptance, but no electronic invoicing systems are designated. The District reserves the right to terminate for convenience or lack of funds, with payment limited to authorized costs and closeout expenses incurred prior to termination.