Facilities Management Software and Solutions

This solicitation, titled Facilities Management Software and Solutions and identified as Addendum 1 to solicitation 26-12, is issued by Region 4 ESC in Texas and seeks electronic proposals submitted exclusively through the online procurement portal at region4esc.ionwave.net. Proposals must be received by June 25, 2026, at 2:00 p.m. Central Time, and no manual, email, or faxed submissions will be accepted. A pre-proposal conference is scheduled for May 21, 2026, via Zoom, though attendance is optional. The solicitation requires submission of multiple mandatory attachments including the Offer and Contract Signature Form, W-9, Products and Pricing documentation, Disclosure of Interested Parties form, Conflict of Interest Questionnaire if applicable, and specific OMNIA Partners exhibits covering national cooperative contract requirements, federal funds certifications, and New Jersey business compliance. Offerors must certify compliance with state and federal regulations including the Energy Policy and Conservation Act, Buy American Act, Davis-Bacon Act, and solid waste disposal standards, while also agreeing to indemnify the agency against liabilities related to personal injury, property damage, intellectual property infringement, tax claims, or insurance disputes. Contractors must comply with Texas-specific restrictions prohibiting business with designated foreign terrorist organizations and discrimination against firearm entities or energy companies, and must ensure that employees with direct student contact undergo fingerprinting and background checks per Texas Education Code Chapter 22. The contract prohibits cost-plus pricing and requires not-to-exceed pricing submissions, implying a price-focused award methodology, although the official basis of award is not stated. All documentation must be uploaded as single PDF files with strict character limits—1,000 characters for most responses and 4,000 for broader narratives. The agency requires adherence to federal record retention standards under 2 CFR §200.334 for three years post-financial close and expects compliance with suspension and debarment rules, organizational conflict of interest disclosures, and subcontractor flow-down obligations. No contract value is specified, and while Texas is the place of performance, no specific delivery locations are identified. Payment terms, invoicing methods, accounting codes, and contract administration contacts are not provided and must be supplied by the offeror. Non-compliance with any submission requirement, including failure to use the designated portal or omitting required forms, will result in disqualification.