Employee Benefits and Retirement Enrollment Administrative Services

Region 4 ESC is soliciting proposals for solicitation number 27-01 to provide Employee Benefits and Retirement Enrollment Administrative Services. The selected supplier will manage a national program under a Master Agreement, encompassing plan administration, group medical plan and related services, including ACA compliance, account set-up for participating public agencies, and the coordination of marketing and sales efforts. Proposals must be submitted exclusively through the region4esc.ionwave.net online procurement system by November 3, 2026, at 2:00 PM CT. Awards may be made to none, one, or multiple vendors based on evaluations of pricing, long-term cost impact, service and warranty capabilities, and HUB compliance. The contract includes stringent compliance requirements under the Texas Government Code and federal regulations. Key mandates include certifications against boycotting Israel or energy companies, prohibitions on doing business with foreign terrorist organizations, and adherence to the Texas Public Information Act. For contracts exceeding 100,000 dollars, specific requirements apply regarding the Contract Work Hours and Safety Standards Act and the Byrd Anti-Lobbying Amendment. Required submission documents include a W-9, FEIN, Dunn and Bradstreet report, customer reference forms, and specific OMNIA Partners certifications. The agency requires a 30-day payment schedule after receipt of invoice and mandates that all pricing be disclosed as non-confidential.