COBRA Administration, Retiree Billing & FSA Administration

The Purchasing Division of Wayne Township, New Jersey, is soliciting proposals under RFP 2435 for comprehensive COBRA Administration, Retiree Billing, and Flexible Spending Account (FSA) Administration services. The selected vendor will provide administrative support for active employees' COBRA and FSA programs, including healthcare and dependent care, as well as direct billing for retirees. The contract is intended to have an effective date of January 1, 2027, with an initial duration of up to two years and the option for the Township to extend for two additional one-year periods. Proposals must be submitted electronically via the OpenGov/ProcureNow portal by October 29, 2026. Award evaluation is based on a points-based system focusing on qualifications (35%), method statement (20%), history and experience (20%), schedule and resource availability (15%), and project references (10%). The selected contractor must adhere to strict regulatory standards, including HIPAA for medical information security, the Americans with Disabilities Act, and New Jersey Equal Employment Opportunity laws. Key administrative requirements include maintaining contract records for five years, submitting invoices via AIA documents, and providing a notarized Non-Collusion Affidavit. Payment terms include a 2% retainage on partial payments, with final payment contingent upon the availability of appropriated funds.