Specifications for 3rd Party Leave Administration and Consulting Services

Pittsburgh Public Schools is soliciting proposals for a qualified vendor to provide comprehensive third-party leave administration and consulting services for over 4,000 benefits-eligible employees. The selected vendor will manage end-to-end claim administration for paid and unpaid leaves, including those governed by the Family and Medical Leave Act of 1993, Board policies, collective bargaining agreements, and various federal, commonwealth, and local regulations. Key operational requirements include the ability to integrate with the District's Munis Tyler Technologies ERP and Frontline absence management system, providing leave decisions within five business days of receiving documentation, and maintaining secure systems for protected health information. The contract is intended for a minimum three-year term running from January 1, 2027, through December 31, 2029. Proposals are due by October 14, 2026, and will be evaluated based on the vendor's ability to meet the District's needs, experience, qualifications, and pricing strategy. The award will be granted to the proposer deemed most advantageous to the School District, with the possibility of oral presentations for those in the competitive range. The chosen contractor must assign a dedicated Account Manager and ensure full compliance with ADA and ADAAA regulations, as well as provide detailed statistical analysis and benchmarking of the District's leave programs.