Condenser Pump & Motor Installation in BLDG. 537 at Texas Center for Infectious Disease (TCID)

The Health and Human Services Commission (HHSC) is seeking competitive bids for the installation of a condenser pump and motor in Building 537 at the Texas Center for Infectious Disease in San Antonio. This procurement, identified as solicitation HHS0017316, is issued under the NAICS code 238220 for plumbing, heating, and air-conditioning contractors, and is open to all qualified bidders without socioeconomic set-asides. A mandatory on-site visit is required on May 8th, 2026, at 10:30 AM Central Time, and failure to attend in person will result in immediate disqualification. Bidders must register attendance with the designated onsite contact, Julian Hernandez, and all submissions must comply with strict formatting and delivery requirements. Responses must be submitted electronically via email or the HHS Online Bid Room, or via USB drive delivered in person or by express mail to Austin, TX, no later than May 25th, 2026, at 10:30 AM Central Time. Submissions must include complete documentation, including signed PDFs of declarations and certifications, and non-signed documents in Microsoft Office formats, with total file sizes not exceeding 25 MB. Attachments include standardized forms such as the Pricing Sheet, Bidder Qualifications Form, and HHS Uniform Terms and Conditions, all of which must be completed to qualify. The contract is structured as a Firm-Fixed Price (FFP) arrangement with an initial term ending on August 31, 2026, and includes a discretionary option for the agency to extend the contract beyond that date. Award will be made based on best value, balancing technical compliance, ability to meet performance timelines, and price, without prioritizing the lowest bid. The scope requires full turnkey execution, including labor, materials, equipment, supervision, and adherence to all applicable federal, state, and local laws, particularly regarding worker safety, immigration, and licensing. All personnel must undergo comprehensive criminal background checks covering Texas and out-of-state records over the past seven years, and certain convictions disqualify individuals from participation. Contractors must maintain insurance policies naming HHSC as an additional insured with waiver of subrogation, and must provide 24/7 contact availability for performance issues. Acceptance of work occurs on-site at TCID Building 537, with final approval resting solely with the HHS Agency Contract Manager. Invoicing is required monthly and tied