Conference Room Teleconferencing Equipment Upgrade

This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Request for Quotation (RFQ) number FA489722QC058 shall be used to reference any written quote provided under this RFQ. The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2022-07 Effective 10 August 2022. This is a set-aside 100% for Small Businesses. The North American Industry Classification System (NAICS) code for this project is 334310 - Audio and Video Equipment Manufacturing, with a size standard of 750 employees. The purpose of this combined synopsis and solicitation is for the purchase, delivery, and installation of conference room teleconferencing equipment upgrades IAW the attached Specifications, dated 31 March 2022 (attachment 1). The bid schedule and contract line item number (CLIN) schedule is below: Item Description Qty Unit Price Total Amount CLIN 0001 Conference Room Equipment and Delivery IAW attached Specifications 01 LOT CLIN 0002 Installation and Labor 01 JOB Ship to address: 366 Logistics Readiness Squadron 270 Aadvark Ave, Building 1132 Mountain Home AFB ID, 83648 *****Notice to Vendor(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this RFQ until funds are available. The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs. ****** *FAR Provision 52.212-1, Instructions to Offerors - Commercial Items (NOV 2021) applies to this acquisition and the following addendum applies: FAR 52.212-1 Addenda: Offerors quotation shall conform to the required CLIN structure as referenced above. Any offeror not conforming to the required minimum salient characteristics listed within the attached Specifications sheet and to this solicitation may be deemed unacceptable and therefore ineligible for award. A firm fixed price contract is anticipated. A site visit may be held at contractor request. The following words stating - offer, - offeror, and - proposal are replaced with - quotation, - vendor, and - quote. Paragraph (a) first sentence revised as follows: The NAICS code and small business size standard for this acquisition appear above. Paragraph (b) (4) is revised as follows: Descriptive literature of the items being offered in sufficient detail to evaluate compliance with the requirements in this solicitation are requested with submission of quote. Paragraph (c) first sentence revised as follows: The vendor agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes. Paragraph (e) is revised as follows: Alternative line items will not be accepted. RFQ due date: 12 September 2022 RFQ due time: 4:00 P.M. MDT THIS MUST BE SENT TO jeremiah.burns.1@us.af.mil and michael.kymes@us.af.mil AS STATED BELOW, OR THE ADDRESS IF MAILING. ANYTHING OTHERWISE CAN AND WILL BE CONSIDERED NONRESPONSIVE. YOU MAY WISH TO PLACE A READ/DELIVERY RECEIPT. Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system. All questions regarding this RFQ must be email to jeremiah.burns.1@us.af.mil and michael.kymes@us.af.mil by 3:00 P.M. MDT on 07 September 2022. Please provide the following information with your quote: Company Name: ____________ SAM UEID Number: ____________ Cage Code: _______________ Shipping Costs shall be included in this solicitation. All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of contract award. FAR Provision *52.212-2, Evaluation -- Commercial Items (NOV 2021), applies to this acquisition and the following evaluation is applicable: 1. Basis for Award (a) The Government will award a contract resulting from this RFQ to the responsible vendor whose quote conforming to the RFQ will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes: Evaluation Factors and steps: Price Factor, meeting requirements of the attached Salient Characteristics (Conformance) and Past Performance: Step 1: Evaluate all quotations for responsiveness. Step 2: Rank all responsive quotations based upon offeror's Total Evaluated Price (TEP) in ascending order from lowest price to highest price. Step 3: Evaluate lowest price offeror's conformance to the attached specifications by verifying the quoted product will satisfy Salient characteristics. If conformance is met, move to step four. If not, evaluate the next lowest priced vendor for conformance. Continue evaluating until conformance is achieved. Step 4: Evaluate past performance beginning with the lowest priced, fully conformed offoror until a rating of acceptable is received; then move to step five (5). See FAR 13.106-2(b)(3) for more information on evaluating past performance. Step 5: Make a Best-Value decision based on meeting requirements of the attached Salient Characteristics (Conformance), performance evaluation and a determination the price is fair and reasonable. (a) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful vendor within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the quote's specified expiration time, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision)