Conference Venue and Lodging Management

The contract requires a full-service hotel or conference center in Texas to host a five-day annual conference for approximately 1,000 attendees, with comprehensive lodging, ADA-compliant meeting facilities, and full operational support throughout the event. The venue must be capable of accommodating large group gatherings with all necessary infrastructure, including audiovisual equipment, catering, staffing, and accessibility features that meet federal standards, ensuring a seamless experience for participants with disabilities. The contract is classified as a subcontract under NAICS code 721191 and is solicited by the Texas Veterans Commission. Responses are due by May 30, 2026, with the opportunity posted on April 27, 2026. All services must be delivered at a location within Texas, though the specific city and address are not designated in the posting. The successful provider will be expected to manage all logistical aspects of the event, from room block coordination to on-site technical and administrative support, ensuring the conference runs efficiently and without disruption.