Consolidated Receiving Point - Seattle
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of State is conducting market research specifically targeting U.S. small businesses to assess their ability to provide consolidated receiving and warehouse services around the Port of Seattle and Port of Tacoma, Washington. These services support the logistics operations of transporting supplies, equipment, and household effects to U.S. embassies and consulates overseas. The contractor's primary role will be to receive shipments from U.S. sources, consolidate them, and prepare them for sea and air transport. Key operational requirements include the ability to handle freight with unit weights up to 30 tons and volumes up to 3,000 cubic feet, maintain a minimum of 20,000 square feet of dedicated warehouse space within 30 miles of the Tacoma post office, provide cross-dock services (excluding freight forwarding), and use a computer-based warehouse management system to track inventory accurately. Vendors must demonstrate compliance with federal and local labor laws, including the Service Contract Act and Fair Labor Standards Act, and show capability in handling hazardous materials with certified staff for classification, packaging, and documentation. Liability coverage up to $5 million for loss or damage of freight is required, along with on-site packing and crating services. The contract also expects small package delivery capabilities within the Seattle area and the storage and care of government-furnished property and household goods. Interested parties must respond by providing detailed evidence of prior relevant experience, necessary licenses and permits, and complete the Contractor Information Sheet by the deadline in June 2026. The Department of State makes no guarantee of contract award or future solicitation based on these responses.
General Info
Agency
NAICS
Place of Performance
Seattle, WA, 98121, USASet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
Consolidated Receiving Point Services- U.S. Despatch Agency Seattle, WA
The Department of State is conducting market research to determine the degree of capability by U.S. Small Businesses only in providing consolidation & receiving services in the area of the Port of Seattle, WA and Port of Tacoma, WA. The Department of State, Office of Logistics Operations has an essential role in supporting transportation of supplies, equipment, and household effects to U.S. embassies & consulates overseas. The primary function of the Department’s consolidated receiving contractor operations in the U.S. are to provide warehouse services and receive items from U.S. sources being shipped to embassies and consulates overseas and consolidate them and prepare for shipping in sea containers and air shipment to their onward destination. The NAICS code for these services is 493110.
Responses must clearly demonstrate capabilities through examples of previous direct contract efforts and/or direct commercial experience closely related thereto.
Vendors must specifically address the following capabilities:
• Cross dock warehouse services and operations experience, *note, such services are not a freight forwarding requirement or operation.
• Provide copies of current licenses, permits, and real property documentation for current or proposed warehouse operations.
• Knowledge of and compliance with federal and local labor laws including the service contract act, and fair labor standards act.
• Ability to provide unloading & receiving services using on-hand materials handling equipment for freight of all kinds with unit weights of up to five tons and unit volumes up to 1,500 cubic feet.
• Ability to provide unloading & receiving services with 24 hours’ notice for freight of all kinds and sizes (including small packages and full pallet size) with unit weight potential of up to 30 tons and unit volumes up to 3,000 cubic feet.
• Ability to provide warehouse services, facility, and equipment for handling freight up to a maximum volume of 40,000 cubic feet, and with a minimum Department of State dedicated warehouse floor space of 20,000 square feet, and racking. These services must be provided within a 30-mile commute of the U.S. Post Office Facility at 1102 A St., Tacoma, WA 98402.
• Ability to load and stow standard sea containers with individual freight ranging in size from small package boxes to full pallet and oversize pallet size.
• Ability to deliver small packages (10 cubic feet & 300 pounds) in the Seattle metropolitan area.
• Ability to employ a computer based warehouse management system to record receiving information, labeling, and shipping of previously described freight and maintain an accurate inventory of all freight on hand.
• Ability to assume liability for all loss and damage of freight on hand up to maximum of $5,000,000.
• Ability to provide all packing and crating (including hazardous materials) services on site.
• Knowledge of and compliance with regulations regarding the storage, packaging & transportation of hazardous materials both surface and air.
• Provide proof that current staff are certified to classify, package & document hazardous materials for both surface and air transport.
• Ability to keep safe and track Government-Furnished Property, supplies, and government personnel household effects.
It is requested that all interested parties submit their capabilities by e-mail to Contracting Officer, Sarah Cass, at CassSL@state.gov; addressing each of the above requirements. Interested parties shall also complete the Contractor Information Sheet which is attached.
At this time, the U.S. Department of State does not guarantee that any future contracts may be solicited or awarded covering the aforementioned duties and responses to this Sources Sought. This notice does not bind the U.S. Department of State to any agreement with the responder, be it explicit or implied.