Consolidated Synopsis Aggregate Materials Black Hills National Cemetery

The contract solicitation for aggregate materials at Black Hills National Cemetery in Sturgis, South Dakota, is issued as a Request for Quotation under solicitation number 36C78627Q00000 with a response deadline of July 10, 2026. The requirement is for six types of materials: 3/4” Road Base Gravel, Crushed Fines, 3/8” Clean Gravel Chips, Concrete Sand, Screened Topsoil, and Fill Dirt, with specified quantities totaling up to 720 tons across all items. The contract has a one-year base period with four additional one-year options, potentially extending performance to five years, with a guaranteed minimum value of $1,000 and a maximum aggregate value not to exceed $160,000. Deliveries are FOB Destination to the cemetery’s location, and pricing must be all-inclusive covering labor, equipment, materials, delivery, taxes, and incidental costs. The solicitation is a Total Small Business Set-Aside under FAR 19.5, requiring offerors to be small business concerns with active SAM registration and completed online representations and certifications prior to solicitation close and at award to remain eligible. Offerors must submit four volumes: Administrative (including SAM UEI, legal name, and contact information); Technical (with a detailed, non-generic management plan limited to 10 pages, including vehicle and product labeling details); Past Performance (via Attachment D questionnaire demonstrating 3+ years of similar work within the last 10 years); and Pricing (using Excel Attachment E with all-inclusive unit prices). The award will follow a Lowest Price Technically Acceptable (LPTA) methodology, where technical acceptability and past performance serve as pass/fail gates before price is evaluated. Proposals with generic, non-tailored descriptions or unbalanced pricing will be deemed unacceptable. The contractor must comply with federal, state, and EPA regulations, maintain required liability and property damage insurance as per South Dakota law, and adhere to statutory provisions including the Buy American Act with a deviation, Contract Work Hours and Safety Standards, Kickbacks, and Procurement Integrity requirements. Invoices must be submitted in triplicate or electronically and include comprehensive details such as contract number, line item, shipping information, TIN, and EFT data if applicable. Payment is governed by the Prompt Payment Act, and title transfers to the Government upon acceptance. The Government reserves the right to inspect