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Construction Documentation & Record Drawings

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The contract requires the production and ongoing maintenance of comprehensive construction documentation, including record drawings, as-builts, material submittals, shop drawings, and responses to requests for information, all in full compliance with the City of San Rafael’s standards. The work must ensure accurate, up-to-date documentation throughout the construction lifecycle to support regulatory compliance, project tracking, and future maintenance efforts. This subcontract is open for bidding with a response deadline of August 14, 2026, and is classified under NAICS code 541400, indicating it falls within architectural and engineering services. The place of performance is specifically located in San Rafael, California, and the contracting entity is the City of San Rafael, through its California agency structure. Bidders must be prepared to deliver documentation that meets municipal requirements and adhere to the project’s technical and procedural expectations without deviation.

General Info

Produce and maintain compliant construction documentation in San Rafael by August 14, 2026, per city standards.

Agency

California → City of San RafaelView Agency

NAICS

Place of Performance

San Rafael, CA, US

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NONE

Documents

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Organization & Contact Information

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AgencyCalifornia → City of San Rafael
ContactsNo contacts available
OfficeN/A
Organization / Agency
California → City of San Rafael
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Office AddressN/A
ContactsNo contact information available

Full Description

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Produce and maintain construction documentation including record drawings, as-builts, material submittals, shop drawings, and RFI responses in compliance with city standards.

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NAICS: 541330
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Lincoln Avenue Bridge Preventive Maintenance Project
Solicitation # 20260728039
The City of San Rafael is soliciting proposals for the Lincoln Avenue Bridge Preventive Maintenance Project under solicitation number 20260728039, with a response deadline of August 14, 2026. The project encompasses comprehensive professional engineering services including project management, preliminary engineering, environmental clearance, utility coordination, and the development of plans, specifications, and estimates (PS&E) for a federally funded infrastructure initiative under the Highway Bridge Program. Work must comply with Caltrans Standard Specifications, AASHTO design standards, and federal requirements, with deliverables spanning monthly updates, utility coordination letters, right-of-way certifications, and completed PS&E documentation at 35%, 65%, 95%, 100%, and bid stages, all submitted electronically. The contract is anticipated to run from January 2027 through July 1, 2030, with compensation capped at a not-to-exceed amount, though exact pricing is provided only as a range of $820,000 to $1,341,394 based on phase-based budget estimates rather than line-item CLINs. The contractor is required to adhere to prevailing wage rates as defined by the California Department of Industrial Relations, maintain workers’ compensation insurance, certify tax compliance, and affirm non-discrimination and conflict-of-interest policies. Inspections are conducted by the City at the bridge site located approximately 700 feet south of Irwin Avenue, using National Bridge Inspection Standards and specific defect codes, with the contractor responsible for full cooperation and recordkeeping. Proposals must be submitted electronically via the BidExpress portal, limited to ten one-sided pages excluding resumes and attachments, with a maximum file size of 15 MB. Required attachments include the latest bridge inspection report dated July 21, 2023, a vicinity map, bridge general plans with elevation and typical section details, and a minimum of eight photos of the bridge and approaches. Payment is to be made monthly upon submission of invoices complying with LAPM Chapter 5, within 30 days of receipt, though no specific payment office or electronic remittance details are provided. The contract does not stipulate a contracting officer’s representative, nor does it reference federal acquisition regulation clause numbers, unique entity identifiers, CAGE codes, socioeconomic certifications, or option provisions.
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