This Solicitation opportunity from Department Of State was posted on August 8, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Construction Materials to be delivered in Manta – Ecuador
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The U.S. Embassy in Quito, through its Bureau of International Narcotics and Law Enforcement Affairs, is soliciting offers for a firm fixed-price purchase order for the supply and delivery of construction materials to facilitate the construction of a perimeter wall at the GEMA base in Manta, Ecuador. The aim is to acquire all materials—new, unused, and in compliance with Ecuador’s building standards—within a maximum timeframe of 15 calendar days following purchase order approval. Delivery must be turnkey, including transportation, unloading, stacking, on-site verification with an INL representative, and provision of all delivery documentation. All goods must be free of defects and hazardous materials and must come with warranties valid in Ecuador. The supplier is responsible for replacing any damaged or incorrect items within five business days at no added cost. For imported goods, delivery is DDP (Delivered Duty Paid), encompassing all taxes, duties, and customs procedures. Vendors must coordinate all logistics directly with the designated INL point of contact, maintain confidentiality until delivery is completed, adhere to required safety and security procedures, and ensure no disclosure of delivery or project-related information to third parties. Payment terms stipulate full payment within 30 days after successful delivery and invoice submission, with no advance payments or compensation for unauthorized work. Technical proposals must strictly comply with Appendix A specifications, explicitly detailing brand, descriptions, quantities, unit measures, warranty terms, and delivery timing; foreign vendors must state DDP delivery. Offers will be reviewed under the Lowest Price Technically Acceptable (LPTA) process, with the project awarded based on best value. Bidders are required to register in SAM prior to submission. All questions about the solicitation are due by August 7, 2025, with responses by August 13, 2025, and final offers must be submitted by August 18, 2025. For inquiries, Valeria Rueda, Procurement Agent, is the official point of contact.
General Info
NAICS
Place of Performance
Manta, EC-M, ECUSet-Aside
Documents
2AI Contract Breakdown
Uniform Contract FormatContract not broken down yet
CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.
Timeline
Submission Closed
Organization & Contact Information
Full Description
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RFP Number: PR15472096
The U.S. Embassy in Quito, Ecuador, through the Bureau of International Narcotics and Law Enforcement Affairs (INL), intends to award a Firm Fixed-Price Purchase Order for the acquisition and delivery of construction materials to support the construction of a perimeter wall in Manta, Ecuador.
1. Task/Scope
1.1 The vendor shall coordinate with the INL-designated point of contact to plan the delivery of the construction materials.
1.2 The vendor shall provide all construction materials as detailed in Appendix A of this document.
1.3 The vendor shall transport, unload and deliver all materials to the designated location at the GEMA base in the city of Manta, Ecuador.
1.4 The vendor shall unload and verify the materials on-site together with the INL-designated point of contact.
1.5 The vendor shall properly stack and secure all delivered materials at the designated area within the GEMA base.
1.6 The vendor shall provide all required delivery documentation, including the commercial invoice, delivery note, and a signed receipt of delivery.
1.7 The vendor shall provide all required delivery documentation, including the commercial invoice, delivery note, and a signed receipt confirming delivery.
1.8 The vendor shall replace, at no additional cost, any items delivered in error or found to be damaged or defective.
1.9 The vendor shall complete the delivery within a maximum of fifteen (15) calendar days from the date of purchase order approval.
2. Deliverables
2.1 All construction materials listed in Appendix A shall be delivered to the GEMA base in Manta. In the case of imported materials, delivery shall be under Incoterm DDP (Delivered Duty Paid), inclusive of all applicable taxes, duties, and customs clearance.
3. Requirements
3.1 All materials must be new, unused, and in good condition, with proper packaging to prevent damage during transport.
3.2 The vendor must provide a designated point of contact to coordinate with INL throughout the process.
3.3 The vendor must replace any defective or incorrect materials within five (5) business days of notification, at no additional cost.
4. Place of performance
4.1 The place of performance for all tasks and deliveries under this contract shall be in the city of Manta, Manabí Province, Ecuador.
5. Schedule
5.1 Kickoff: Project will begin immediately after the purchase order is approved.
5.2 Delivery: All materials must be delivered within fifteen (15) calendar days from the date of purchase order approval.
5.3 Completion: The project will be considered complete once all materials have been delivered, inspected, and verified by the INL-designated point of contact.
6. Special Terms and Conditions
6.1 INL may inspect materials during the delivery process.
6.2 All delivery details and logistics must remain confidential until the delivery is completed.
6.3 Security Requirements
6.3.1 The vendor must comply with standard safety procedures during transport, unloading, and handover.
6.3.2 The vendor shall not disclose any project-related or delivery information to third parties.
6.4 Industry standards.
6.4.1 All materials must comply with applicable construction quality standards in Ecuador.
6.4.2 All items must be factory new; used, reconditioned, or expired materials are not permitted.
6.4.3 No hazardous materials shall be included in this procurement.
7. Warranty
7.1 Warranty must match original manufacturer’s terms and be valid in Ecuador.
8. Goods and prices
8.1 The Contractor shall provide and deliver to the U.S. Government the construction materials described in the specifications for the stated firm-fixed price. The firm-fixed price shall include delivery to the location set forth under Section 2.
8.2 The price shall include all direct and indirect costs. The price will not be subject to adjustment after the award of the contract.
8.3 Offerors shall include specific details and delivery dates in their responses to this Synopsis. All prices shall be listed in USD.
8.4 Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion.
8.5 The payment method used by the Embassy of the United States of America is: 100% payment in 30 days once the goods are received and the invoice is submitted. No advance payment is considered, no payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract.
9. Nonpayment for unauthorized work
9.1 No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein. This includes any services performed by the awardee of its own volition or at the request of an individual other than a duly appointed Contracting Officer (CO). Only the duly appointed CO is authorized to change the specifications, terms, and/or conditions of the contract.
10. Evaluation Criteria
Best price offered
FAR 15.101-2
Lowest price technically acceptable (LPTA) Source Selection Process
To be deemed technically acceptable, all offers must include a proposal fully aligned with Appendix A, clearly indicating the brand, description, quantity, and unit of measure for each item, as well as specifying the warranty and delivery time. Foreign vendors must explicitly state DDP delivery terms.
Offers failing to meet technical acceptability will be rejected without clarification or opportunity to revise.
Reference: FAR 15.305(a)(3)
11. Process Schedule
We will evaluate offers based on the best value to the US Government, please see below the following schedule:
- Questions regarding this bid will be received by August 07,2025.
- Responses to all the questions will be provided by August 13, 2025.
- Final offers will be received by August 18, 2025.
12. Point of contact
- Direct any questions regarding this project to Valeria Rueda Procurement Agent, at telephone number +593 99-202-8803, Email: ruedavj@state.gov, in writing to same e-mail addresses.
13. SAM requirement
- Pursuant to FAR 4.1102, bidders are required to be registered in SAM (System for Award Management) at the time a quotation is submitted. In order to register to SAM, please follow the instructions detailed in the following link: https://sam.gov/content/home
APPENDIX A – Technical Specifications (attached)
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