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CONSULTANCY SERVICES FOR EVENT PRODUCTION, MANAGEMENT AND DELIVERY SUPPORT

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LRPS-2026-9207043International

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UNICEF Kenya is soliciting proposals under solicitation LRPS-2026-9207043 for consultancy services focused on the production, management, and delivery support of a high-profile two-day event scheduled for April 2027 at UNON. The scope of work includes end-to-end planning, event identity and communications, speaker and programme management, venue logistics, and full execution including AV, photography, and VIP support. The contractor is required to maintain a comprehensive risk register and adhere to UNICEF policies regarding data protection, safeguarding, and ethical representation. The contract will be awarded based on a cumulative analysis of technical and financial scores, with the technical proposal weighted at 75 points and the financial proposal at 25 points. To be considered, bidders must achieve a minimum technical threshold of 52.5 points. Technical evaluation focuses on methodology, team qualifications, organizational experience, and quality assurance mechanisms. Financial proposals must be submitted in KES or USD using a mandatory template, with the highest points awarded to the lowest price. Payment terms are net 30 days via bank transfer, with a payment schedule linked to specific milestones and deliverables. Bidders must submit their proposals by November 16, 2026, at 8:00 a.m. East African Time. Technical proposals must remain free of price information, while the financial proposal must be itemized by workstream. Eligible vendors must be registered with the UNGM and provide signed declarations confirming they are not bankrupt and have not been found guilty of professional misconduct.

General Info

UNICEF Kenya seeks proposals for planning and executing a high-profile April 2027 event.

Agency

Place of Performance

KEN

Set-Aside

NONE

Documents

2
PDF, High priority: read this firstrfp
High
PDF, High priority: read this firstsow
High

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Timeline

PhaseSolicitation
Posted

Solicitation

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Organization & Contact Information

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AgencyUNICEF
Contacts1 person available
OfficeN/A
Organization / AgencyUNICEF
Office AddressN/A
Contacts

Full Description

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Description UNICEF has now issued a Request for Proposal in order to select a supplier for the provision of Event Management as attached Terms of reference This tender will be run through the UNICEF e-submissions system. By clicking on the blue ‘Express Interest’ button in the UNGM tender notice, the full UNICEF e-submission system instructions to bidders document (including instructions on how to access the tender documents and submit an Offer) will be automatically emailed to the ‘contact persons’ included in your UNGM registration. Alternatively, the full UNICEF e-submission system instructions to bidders document is publicly available on the UNICEF supply internet pages here: https://www.unicef.org/supply/index_procurement_policies.html . In the tender management site, if you navigate to the documents tab and opt in to confirm your intention to submit a Bid – you will then see the mandatory placeholders for documents that must be attached prior to submitting your Offer (you will also see if there are any mandatory questionnaires to complete). As such, you are recommended to `opt in` well before the submission deadline so you are clear exactly what documents are required to be uploaded prior to completing your submission. Please note that in order to access the tender documentation through UNICEF’s e-submissions system, vendors must: (i) be registered with UNICEF in UNGM as a company/NGO; (ii) have successfully completed all mandatory information currently required by UNGM when registering. Please ensure that any files submitted as part of your Bid are not corrupt or damaged in any way. Please exercise particular caution when using compressed files. Any corrupt or damaged files may lead to your Bid being invalidated. All vendors are strongly recommended to regularly log in to the UNICEF e-submissions system to check for any deadline extensions, new clarifications, new correspondence or updated tender documents relating to this tender.

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