Consultant Services for Fontana Police CAD/RMS System Selection

The contract involves providing consulting services to the City of Fontana Police Department for the evaluation, selection, and planning of a modernized Computer-Aided Dispatch (CAD) and Records Management System (RMS). The project aims to enhance operational efficiency, ensure compliance with evolving public safety standards, and support future phases that may include integration of Body Worn Cameras, License Plate Readers, Drones, and real-time data sharing centers. The scope requires comprehensive needs assessment, stakeholder engagement, functional and technical requirements development, vendor evaluation, and strategic planning for phased implementation, including change management and performance metrics. The contract is governed primarily by California state laws, including labor and non-discrimination statutes, and mandates compliance with federal mandates such as CJIS security standards, NIBRS, and AB 748, with no explicit FAR clauses or federal contract types specified. Proposals must be submitted electronically by October 16, 2025, through the City’s online bid system, with a separate cost proposal file detailing fees and expenses. The evaluation process employs a weighted scoring system emphasizing technical approach (40%), firm qualifications (35%), and fee structure (25%), with potential oral interviews and negotiations. The contract’s value is estimated between $500,000 and $2,000,000, but no detailed line-item pricing or specific delivery milestones are provided. The agreement does not specify physical delivery, inspection, or acceptance locations, focusing instead on professional services with performance and quality standards based on demonstrated experience, licensing, and compliance. Administrative oversight is managed through the City’s Purchasing Division, with no explicit references to specific contract amendments, performance milestones, or detailed packaging and shipping requirements, reflecting the service-oriented nature of the project. The proposal process requires strict adherence to submission formats, confidentiality provisions, and licensing requirements, emphasizing transparency, fairness, and compliance with applicable laws and regulations.