Continuing Education Tracking System

The Texas Board of Occupational Therapy Examiners is soliciting a vendor to provide a zero-cost Continuing Education Tracking System to support the licensing and renewal requirements for Occupational Therapists and Occupational Therapy Assistants under Texas Occupations Code Chapter 112. The system must be fully accessible to licensees, agency staff, and continuing education providers, enabling seamless recording of CE activities, automated reporting of course completions, and comprehensive compliance verification without any financial burden on the state agency. All data generated and managed through the system is designated as “Work Made for Hire,” with exclusive ownership retained by the Board, and must comply with stringent state data security laws, the Americans with Disabilities Act, and Texas Public Information Act requirements for transparency and accessibility. The vendor must ensure the platform supports secure data storage, audit-ready reporting, and full compliance with 34 TAC §20.115 and other relevant administrative codes governing contact hour equivalency and approved CE activities. The contract has a two-year initial term beginning September 1, 2026, with the option for two one-year renewals without re-bidding, and requires the vendor to demonstrate compliance with mandatory certifications including child support, conflict of interest disclosures, cybersecurity, and E-Verify verification for all personnel. The vendor must provide a minimum of $1 million per incident and $2 million aggregate cyber liability insurance with breach notification and credit monitoring coverage, and is prohibited from making any public statements about the contract without prior written approval. Submission of proposals is required via email only by June 22, 2026, with no physical or fax submissions permitted. The vendor must disclose any organizational conflicts of interest, provide full transparency regarding any fees charged to CE providers, and ensure the system is interoperable, accessible, and fully functional using only standard file formats. Past performance, particularly as measured through the Comptroller’s Vendor Performance Tracking System, will be assessed on a pass/fail basis, with failures potentially disqualifying the offer. All deliverables, including system functionality, data, documentation, and intellectual property, must be delivered free of charge to the Board and remain under its sole control, with the state reserving the right to offset any payments due to the vendor against outstanding debts or delinquencies.