CONTRACT HIRE WITH MAINTENANCE; AND MAINTENANCE ONLY; OF REFUSE COLLECTION VEHICLES, MECHANICAL SWEEPERS AND OTHER MISCELLANEOUS WASTE COLLECTION VEHICLES

East Staffordshire Borough Council is seeking a provider to replace its fleet of waste collection vehicles through a contract spanning from November 1, 2027, to October 31, 2033. The procurement is divided into two lots: Lot 1 for contract hire with maintenance and Lot 2 for maintenance services only. The total estimated value of the procurement is 13.5 million GBP excluding VAT, with Lot 1 valued at 9.5 million GBP and Lot 2 at 4 million GBP. The fleet includes various refuse collection vehicles, mechanical sweepers, 3.5 tonne cage vehicles, electric vans, and 4x4 pickup trucks, with specific procurements scheduled for 2028 and 2032. The award process for both lots uses a weighting of 51% for price and 49% for quality, based on submitted method statements. Maintenance and repairs must primarily be conducted at the contractor's facilities, though minor on-site repairs may be permitted with prior approval and adherence to safety risk assessments. Bids must be submitted in English via the designated electronic portal by November 19, 2026. The council intends to identify the most economically advantageous funding option while accounting for potential changes in vehicle technology and emissions requirements.