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Contracted Hearing Officer

Active
2026-RFP-0534State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The City of Pasadena's Rent Stabilization Department is soliciting proposals for a Contracted Hearing Officer under solicitation 2026-RFP-0534 to support the Senior Hearing Officer in managing administrative hearings. The primary objective is to expand the department's capacity to handle petitions related to rent stabilization, eviction protections, and habitability violations in accordance with the Pasadena Fair and Equitable Housing Charter Amendment. The selected provider will be responsible for coordinating schedules, reviewing case documentation, conducting settlement and pre-hearing conferences, and presiding over informal hearings to make determinations of fact and law. A key deliverable is the production of written determinations that include findings of fact, conclusions of law, and final decisions based on legal research. Qualified providers must possess at least four years of experience with local or state landlord-tenant laws. The contract is for an initial one-year term, with hearings conducted either in-person at City facilities or virtually via platforms like Zoom and Microsoft Teams. Availability is required during regular business hours, with occasional evening sessions. The selection process is based on a competitive evaluation of technical capability and experience, with a five-point preference available for certified California small or micro-businesses and local Pasadena businesses. Proposals must be submitted electronically via the City's eProcurement portal by December 7, 2026, and must include a technical proposal, a lump-sum price proposal, and a statement of qualifications.

General Info

Pasadena seeks a Contracted Hearing Officer to manage rent stabilization and eviction hearings.

Documents

14

City of Pasadena Conflict of Interest Disclosure and Certification

PDF, High priority: read this first2 pages · conflict-of-interest
High

City of Pasadena - Contracted Hearing Officer RFP

PDF, High priority: read this first46 pages · rfp
High

City of Pasadena Master Services Contract Template

PDF, High priority: read this first19 pages · contract-document
High

Declaration of Non-Collusion and Vendor Forms for City of Pasadena Procurement

PDF, High priority: read this first6 pages · declaration-of-noncollusion
High

DoIT Technical Assessment Questionnaire Rev 20210806

XLSX, High priority: read this first5 pages · technical-questionnaire
High

Exclusive Negotiating Agreement Template - City of Pasadena

PDF, High priority: read this first7 pages · contract-document
High

Relevant Experience Form for Bid Submission

PDF, High priority: read this first5 pages · past-performance
High

Supplemental FEMA Terms & Conditions v2 (Oct 1, 2024)

PDF, Medium priorityguidance
Medium

City of Pasadena Unique Entity Identifier (UEI) Form

PDF, Low priority1 page · other
Low

Designated Representatives and Key Personnel Form

PDF, Low priority1 page · other
Low

Disqualification Disclosure Questionnaire

PDF, Low priority1 page · disqualification-disclosure
Low

Federal Required Certification Regarding Lobbying

PDF, Low priority1 page · certification
Low

Pasadena Taxpayer Protection Amendment Disclosure

PDF, Low priority1 page · disclosure
Low

Standard Form-LLL Disclosure of Lobbying Activities

PDF, Low priority3 pages · disclosure-of-lobbying-activities
Low

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Timeline

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Organization & Contact Information

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AgencyCalifornia → Rent Stabilization Department
Contacts2 people available
OfficePasadena, CA, 91101, USA
Office AddressPasadena, CA, 91101, USA
Contacts
Will PanzaManagement Analyst IV
Antonio WatsonProject Manager

Full Description

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The Rent Stabilization Department was created in December 2023 to support the Pasadena Rental Housing Board (PRHB) duties to regulate rent increases on certain rental properties in the city, provide eviction protections, and carry out the other duties set forth in the Pasadena Fair & Equitable Housing Charter Amendment (Charter Amendment) approved by Pasadena voters in November 2022. The Department is responsible for: Enforcing rent stabilization laws: Implementing policies and procedures to prevent unfair rent increases, eviction, and other habitability violations while ensuring rental-property owners receive a fair return on investment in accordance with the Charter Amendment; Assisting tenants and landlords: Provide counseling and guidance to empower tenants and landlords to understand their rights and responsibilities and navigate PRHB processes for petitions, hearings and accessing other city services; Providing a process for downward adjustments of rent and upward adjustments of rent Collecting and analyzing data: Comprehensive data on rents, housing availability, and other data to inform policy decisions, and enforce regulations; Engaging in community outreach and education: Collaborative initiatives with community organizations will educate tenants and landlords about their rights and responsibilities under Pasadena's rent stabilization law (Charter Article XVIII); and Supporting the PRHB to fulfill its policy development functions, processes and facilitate public meetings. The petitions and hearings program launched in February 2025. The Department has since received 138 petitions. The goal of this service is to expand the department's capacity to manage potential increases in petitions. More information about petitions and hearing can be accessed via its website: https://www.cityofpasadena.net/rent-stabilization/petitions-hearings/

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