Skip to main contentPsst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveFree Webinar — Wednesday, October 28 at 2:00 PM ET

Register Free →
CLEATUS
Get CLEATUS

Rental Registry Database and Portal

Active
2026-RFP-0495State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The City of Pasadena is soliciting proposals under solicitation number 2026-RFP-0495 for the implementation, operation, and maintenance of a rental registry portal and integrated property and rent tracking system. This system will support the Rent Stabilization Department in enforcing rent stabilization laws, managing landlord registrations, and tracking rental unit data to ensure compliance with City Charter Article XVIII. The selected vendor will be responsible for providing a comprehensive tool that includes landlord registration, billing, document management, and automated workflows, with a critical requirement to complete the migration of historical data by April 30, 2027. The contract is structured for an initial three-year term with two optional one-year extensions. Award selection is based on a competitive process evaluating system requirements, reference checks, and specific preferences for local Pasadena businesses or California-certified small and micro-businesses. Technical deliverables must adhere to strict accessibility standards, including WCAG 2.1 Level AA and Section 508 of the Rehabilitation Act. Proposals must be submitted electronically by November 20, 2026, and must include a separate technical proposal and price proposal, with the latter providing lump-sum pricing for initial setup, software services, data integration, and data migration.

General Info

Pasadena seeks a vendor for a rental registry portal and rent tracking system.

Agency

California → Rent Stabilization Department

NAICS

N/A

Place of Performance

CA, USA

Set-Aside

NONE

Documents

15

City of Pasadena Conflict of Interest Disclosure and Certification

PDF, High priority: read this first2 pages · conflict-of-interest
High

City of Pasadena Master Services Contract Template

PDF, High priority: read this first19 pages · contract-document
High

City of Pasadena Rental Registry Database and Portal RFP

PDF, High priority: read this first57 pages · rfp
High

Declaration of Non-Collusion and Vendor Forms for City of Pasadena Procurement

PDF, High priority: read this first6 pages · declaration-of-noncollusion
High

DoIT Technical Assessment Questionnaire Rev 20210806

XLSX, High priority: read this first5 pages · technical-questionnaire
High

Exclusive Negotiating Agreement Template - City of Pasadena

PDF, High priority: read this first7 pages · contract-document
High

Functional and Technical Requirements - Rent Registry RFP

XLSX, High priority: read this first8 pages · specifications
High

Relevant Experience Form for Bid Submission

PDF, High priority: read this first5 pages · past-performance
High

Supplemental FEMA Terms & Conditions v2 (Oct 1, 2024)

PDF, Medium priorityguidance
Medium

City of Pasadena Unique Entity Identifier (UEI) Form

PDF, Low priority1 page · other
Low

Designated Representatives and Key Personnel Form

PDF, Low priority1 page · other
Low

Disqualification Disclosure Questionnaire

PDF, Low priority1 page · disqualification-disclosure
Low

Federal Required Certification Regarding Lobbying

PDF, Low priority1 page · certification
Low

Pasadena Taxpayer Protection Amendment Disclosure

PDF, Low priority1 page · disclosure
Low

Standard Form-LLL Disclosure of Lobbying Activities

PDF, Low priority3 pages · disclosure-of-lobbying-activities
Low

AI Contract Breakdown

Uniform Contract Format

Sign up to view the full breakdown with detailed analysis of each section.

Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

Ready to pursue this opportunity?

Get full access to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more
AgencyCalifornia → Rent Stabilization Department
Contacts2 people available
OfficePasadena, CA, 91101, USA
Organization / AgencyCalifornia → Rent Stabilization Department
Office AddressPasadena, CA, 91101, USA
Contacts
Will PanzaManagement Analyst IV
contact@example.gov
+1 (555) 000-0000
Antonio WatsonProject Manager
contact@example.gov
+1 (555) 000-0000

Interested Companies (5)

website designRichardson, CA
Sublime WirelessOakland, NJ
SatwicPasadena, CA

See All 5 Interested Companies

Get full access to view all interested companies, their contact details, and full contractor profiles.

Get full access

Full Description

Show more
The Rent Stabilization Department was created in December 2023 to support the Pasadena Rental Housing Board (Board) duties to regulate rent increases on certain rental properties in the City, provide eviction protections, and carry out the other duties set forth in City Charter Article XVIII approved by Pasadena voters in November 2022. The Department is responsible for: Enforcing rent stabilization laws: Implementing policies and procedures to prevent unfair rent increases, eviction, and other habitability violations while ensuring rental-property owners receive a fair return on investment in accordance with the Charter; Assisting tenants and landlords: Provide counseling and guidance to empower tenants and landlords to understand their rights and responsibilities and navigate Board processes for petitions, hearings and accessing other city services; Collecting and analyzing data: Comprehensive data on rents, housing availability, and other data to inform policy decisions, and enforce regulations; Engaging in community outreach and education: Collaborative initiatives with community organizations will educate tenants and landlords about their rights and responsibilities under Pasadena's rent stabilization law, Charter; and Supporting the Board to fulfill its policy development functions, processes and facilitate public meetings.

More opportunities from California → Rent Stabilization Department

Same awarding agency

NAICS: 541511
New
SLED
Document Management & Automated Correspondence ModuleThis subcontract focuses on the supply and integration of a Document Management System designed for prime contractors working on City of Pasadena Rent Stabilization Department projects. The scope of work includes the implementation of a centralized document repository featuring version tracking and metadata management. Additionally, the project requires the development of an automated correspondence workflow to generate registration certificates and non-compliance letters, alongside the creation of mass email notification capabilities. The project is categorized under NAICS code 541511 and is managed by the Rent Stabilization Department in California. Interested parties should note that the response deadline for this opportunity is November 21, 2026.
Custom Computer Programming Services

POSTED

1 day ago

DEADLINE

in 23 days
View Details
NAICS: 541511
New
SLED
Municipal Data Integration ServicesThe Municipal Data Integration Services subcontract focuses on the technical integration of rental registry systems with various municipal data sources for the City of Pasadena Rent Stabilization Department. The scope of work involves developing API connections to link GIS platforms, property assessment tax databases, and financial general ledgers, while also integrating Payroq payment gateways to facilitate daily transaction reconciliation. The primary objective is to deliver functional API connectivity and automated data synchronization to streamline departmental operations. This opportunity is categorized under NAICS code 541511 and was posted on October 27, 2026, with a response deadline of November 21, 2026. Interested parties can find further details through the official procurement portal.
Custom Computer Programming Services

POSTED

1 day ago

DEADLINE

in 23 days
View Details
NAICS: 541513
New
SLED
Historical Rental Data Extraction and MigrationThe Historical Rental Data Extraction and Migration subcontract involves performing comprehensive ETL services for prime contractors supporting the City of Pasadena Rent Stabilization Department. The scope of work focuses on the extraction, cleansing, transforming, mapping, and loading of historical rental and property data from legacy systems into new database schemas to maintain strict data integrity. The project requires the delivery of a fully populated production database by April 30, 2027. This opportunity was posted on October 27, 2026, with a response deadline of November 21, 2026, and is categorized under NAICS code 541513.
Computer Facilities Management Services

POSTED

1 day ago

DEADLINE

in 23 days
View Details
NAICS: 541511
New
SLED
Rental Registry Portal & Property Tracking System DevelopmentThis subcontract involves the development and hosting of a cloud-based SaaS rental registry platform designed for prime contractors working with the City of Pasadena Rent Stabilization Department. The project focuses on creating a mobile-responsive portal that facilitates landlord registration and incorporates business process management tools alongside role-based access control to ensure secure and efficient data management. The final deliverable must be a fully functional, hosted registry system that adheres to strict accessibility guidelines, specifically WCAG 2.1 Level AA and Section 508 standards. To verify compliance, the contractor is required to provide a Voluntary Product Accessibility Template or Accessibility Conformance Report. The solicitation was posted on October 27, 2026, with a response deadline of November 21, 2026.
Custom Computer Programming Services

POSTED

1 day ago

DEADLINE

in 23 days
View Details
NAICS: 541110
New
SLED
Administrative Hearing Officer - Landlord/Tenant LawThe Rent Stabilization Department in California is seeking a subcontracted Administrative Hearing Officer specializing in landlord-tenant law to serve as an impartial hearing officer for prime contractors. The selected professional will be responsible for managing informal administrative hearings, coordinating schedules, reviewing evidence, and conducting settlement conferences. Key deliverables include performing legal research and drafting formal written determinations, findings of fact, and conclusions of law in accordance with Article XVIII regulations. Qualified candidates must possess a minimum of four years of experience in local or state landlord-tenant law. This opportunity is listed under NAICS code 541110, with a response deadline set for December 7, 2026.
Offices of Lawyers

POSTED

6 days ago

DEADLINE

in about 1 month
View Details
NAICS: 541199
New
SLED
Contracted Hearing Officer
Solicitation # 2026-RFP-0534
The City of Pasadena's Rent Stabilization Department is soliciting proposals for a Contracted Hearing Officer under solicitation 2026-RFP-0534 to support the Senior Hearing Officer in managing administrative hearings. The primary objective is to expand the department's capacity to handle petitions related to rent stabilization, eviction protections, and habitability violations in accordance with the Pasadena Fair and Equitable Housing Charter Amendment. The selected provider will be responsible for coordinating schedules, reviewing case documentation, conducting settlement and pre-hearing conferences, and presiding over informal hearings to make determinations of fact and law. A key deliverable is the production of written determinations that include findings of fact, conclusions of law, and final decisions based on legal research. Qualified providers must possess at least four years of experience with local or state landlord-tenant laws. The contract is for an initial one-year term, with hearings conducted either in-person at City facilities or virtually via platforms like Zoom and Microsoft Teams. Availability is required during regular business hours, with occasional evening sessions. The selection process is based on a competitive evaluation of technical capability and experience, with a five-point preference available for certified California small or micro-businesses and local Pasadena businesses. Proposals must be submitted electronically via the City's eProcurement portal by December 7, 2026, and must include a technical proposal, a lump-sum price proposal, and a statement of qualifications.
All Other Legal Services

POSTED

6 days ago

DEADLINE

in about 1 month
View Details

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Miguel
Hillary
Keith Deutsch
Christine

Join 750+ contractors already using CLEATUS