Copier Services

This requirement is a 100% Set-Aside for Indian Small Business Economic Enterprise (ISBEE) concerns with a cascading set-aside for Other Small Business Concerns and only quotes from qualified offerors will be considered. See Clause titled, Cascading Set-Aside for more information. The Albuquerque Area Indian Health Services intends to enter into a Firm Fixed Priced Contract resulting from this solicitation with one base year plus 4 option years for printer an copier services. Pursuant to Federal Acquisition Regulation (FAR), Part 12. Services and equipment shall be delivered to The Jicarilla Service Unit, located in Dulce, NM. This is a combined synopsis/solicitation for commercial items or services prepared in accordance with the format in FAR Subpart 12.201 as supplemented with additional information included in this notice. The solicitation number is 18-242-SOL-00021 and is issued as a Request for Quotes (RFQ), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-96. The associated North American Industrial Classification System (NAICS) code for this procurement is 333316 with a size standard of 1000. Only one award will result from this solicitation. The Indian Health Service requires the following services that meet or exceed the following: The Contractor shall provide Lease of Copier Services of 11 copiers to include maintenance and supplies. L1. Qty 1: Canon color copier - One large copier with color, fax/scan, staple, sorting option for Administration Department. L2. Qty. 9: Canon black and white copier - Nine copiers with b/w only, fax/scan staple, sort option for PRC, Business Office, Outpatient dept., Appt. Desk, Urgent Care, Pharmacy, Optometry, PHN, Dental Dept. All copiers shall include maintenance agreement to include toner cartridges. Same day or next day repair services is a must. Locations for installation shall be specified after award Current copier models and print count: Model Location Oct. Nov. Dec. CAIRC7260 Admin 2,371 2,550 2,502 ADV 500IF PRC 8,956 9,504 9,763 ADV 500IF Appt. Desk 1,070 1,138 788 ADV 500IF Urgent Care 1,176 1,267 1898 IR 1730 Pharmacy 346 716 566 IR 1730 Optometry 2371 2913 2644 IR 1730 PHN 2,254 5,428 1,877 IR 1730 Dental 3,115 2,916 3,678 CAIR5055 PROPERTY (CAGE) Not on network CAIR5055 BUSINESS OFFICE 21,394 3month total CAIR5055 OUTPATIENT 40,064 3month total The Indian Health Service will also consider purchase of equipment if it is deemed cost effective to do so. Considerations for purchase of equipment will be negotiated prior to award. The contractor shall furnish all parts, supplies, material, labor, equipment, supervision, and installation necessary to provide maintenance and supplies. Offerors shall include State taxes for labor/service costs. (The Indian Health Service is exempt from New Mexico State Taxes for materials and supplies.) All responsible Offerors that respond to this solicitation must comply with the below terms and conditions may result in offer being determined as non-responsive. Offerors shall submit proposals containing all or none responses. Partial orders and backordered offers will not be accepted. Brand-Name or Equal will apply to this announcement; To be considered for award, offers of equal products, including equal products of the brand name must meet the salient physical, functional, or performance characteristic specified in this solicitation; to clearly identify the item by Brand name, if any; and Make or model number. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty and detail that time period. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. The basis of award shall be the lowest price technically acceptable (LPTA) offer. Quote MUST be good for 30 calendar days after close of solicitation. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.204-7, System for Award Management; FAR 52.211-2 Brand Name or Equal; FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-2, Evaluation Commercial Items; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.229-3 Federal, State and Local Taxes; FAR 52.232-1 Payments; FAR 52.232-40 Providing Accelerated Payments to Small Business; FAR 52.247-32 F.o.b. Destination; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.203-13, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-33, 52.222-18, 52.223-1, 52.225-13, 52.232-33, 52.232-34, 52.232-36. To view the full text of the referenced FAR clauses offerors may be access the website at https://www.acquisition.gov/browsefar Response time: Requests for proposals will be accepted at the Albuquerque Area Indian Health Service (AAIHS). 4101 Indian School Rd, Albuquerque, NM. 87110 No Later Than: 1700 MT on 3/12/2018, to Cedric A. Wood, Contract Specialist, AAIHS +1 (555) 000-0000; email proposals will be submitted to: contact@example.gov ISBEE CASCADING SET-ASIDE: Under the Buy Indian Act, 25 U.S.C. 47, though the transfer of authority from the Department of Interior to HHS, offers will be solicited from Indian Small Business Economic Enterprises (see HHSAR Subpart 326.6) that are also small business concerns. If we do not receive enough competition and/or reasonably priced offers from the ISBEE set-aside, we will then evaluate quotes and consider for award to other small business concerns. Any acquisition resulting from this cascading set-aside will be from such a concern as follows: First Tier: Indian Small Business Economic Enterprise, Second Tier: Service Disabled Veteran-Owned Business and Third Tier: HubZone and Fourth Tier: all other Small Business Concerns. Offers received from enterprises that are not one of these small business concerns will not be considered. Notice of Indian Small Business Economic Enterprise Set-Aside Clause (see HHSAR Subpart 326.6), (a) Definitions as used in this clause. Indian means a person who is a member of an Indian Tribe or "Native" as defined in the Alaska Native Claims Settlement Act (PL 92-203; 85 Stat. 688; 43 U.S.C. 1601). Indian Economic Enterprise (Firm) means a sole enterprise, partnership, corporation, or other type of business organization owned, controlled, and operated by: (1) One or more Indians (including, for the purpose of sections 301 and 302 of Public Law 94?437, former or currently federally recognized Indian tribes in the State of New York); or (2) By an Indian firm (as defined in paragraph (1) of this definition); or (3) A nonprofit firm organized for the benefit of Indians and controlled by Indians (see 326.601(a)). Indian small business economic enterprise (ISBEE) means an IEE that is also a small business concern established in accordance with the criteria and size standards of 13 CFR part 121. To ensure actual control over the enterprise, the individuals must possess requisite management or technical capabilities directly related to the primary industry in which the enterprise conducts business. The enterprise must meet these requirements throughout the following time periods: (1) At the time an offer is made in response to a written solicitation; (2) At the time of contract award; and, (3) During the full term of the contract. Indian Tribe means an Indian Tribe, band, nation, or other recognized group or community which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians, including any Alaska Native village, regional or village corporation established under the Alaska Native Claims Settlement Act (PL 92-203, 85 Stat. 688; 43 U.S.C. 1601). Representation means the positive statement by an enterprise of its eligibility for preferential consideration and participation for acquisitions conducted under the Buy Indian Act, 25 U.S.C. 47, in accordance with the procedures in HHSAR Subpart 326.6. (b) General. (1) Under the Buy Indian Act, offers for this acquisition will be solicited only from Indian small business economic enterprises. (2) IHS will reject all offers received from ineligible enterprises (see cascading set-aside). (3) Any award resulting from this solicitation will be made to an Indian small business economic enterprise, as defined in paragraph (a) of this clause (unless there is not enough competition and/or reasonably priced offers see cascading set-aside).