Council Chamber Control Room Redesign

The City of Tacoma, through TV Tacoma, is soliciting proposals for the redesign of the Council Chamber Control Room under solicitation number CM26-0156F. The primary objective is to create an ergonomically correct space that allows a single operator to manage all Qsys, Audio Visual, TV Broadcast, Granicus, and Zoom equipment. The project involves multiple design phases to produce final build plans, including design schematics, rack elevations, and line-to-line CAD or Visio wiring diagrams. While the city intends to utilize as much existing equipment as possible, the system must support 1080/60fps or 4K UHD broadcast signals, simultaneous multi-camera switching, live web-streaming via platforms like Zoom and Teams, and automated PTZ camera tracking. The estimated value for this effort is 350,000 dollars. The contract is a service agreement for a one-year period with an option to renew for one additional year. To ensure technical quality, the lead engineer must hold an AVIXA CTS-D or CTS-I credential, and the firm must be an authorized integrator for core hardware including Crestron, Q-SYS, Ross Video, Blackmagic Design, and Biamp. Proposals are due by October 27, 2026, and will be evaluated based on firm qualifications, project examples and references, key personnel experience, and the proposed design cost and timeline. Award selection is at the sole judgment of a Selection Advisory Committee. The contractor must comply with various regulations, including the Copeland Anti-Kickback Act, ADA standards for assistive listening systems, and Washington State Paid Sick Leave and Prevailing Wage laws.