This Solicitation opportunity from City of Camrose was posted on July 28, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Council Chamber Integrated Audio-Visual and Meeting Management Solution

Closed

2026-23International

Submission Closed08/28/2026, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541512

New

SLED

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AI Contract Overview

The City of Camrose has issued Request for Proposals 2026-23 seeking qualified Audio-Visual integrators to provide a comprehensive refresh of the Council Chambers technology environment. The project encompasses the design, supply, installation, configuration, testing, commissioning, and training services for an integrated audio-visual and meeting management solution. The primary objective is to modernize the facility to better support efficient Council meetings, public engagement, and hybrid participation. The successful proponent will be responsible for delivering a complete system that includes a five-year warranty and support obligation. This solicitation is subject to NWPTA and CFTA trade agreements, with a submission deadline of August 28, 2026, at 2:00 PM local time. The procurement process includes detailed technical requirements, evaluation stages, and a service agreement that outlines fee structures, indemnity, insurance, and confidentiality obligations. Supplemental information provided through addenda includes as-built drawings of the existing chambers and clarified responses to vendor inquiries regarding system requirements, camera control, and hybrid meeting platform integration.

General Info

City of Camrose seeks AV integrators for Council Chambers technology refresh by August 2026.

Agency

City of Camrose

NAICS

541512 - Computer Systems Design Services

Place of Performance

CAN

Set-Aside

NONE

Documents

Addendum #1 – Council Chamber Integrated AV Solution

amendment

High

RFP 2026-23 Council Chamber AV and Meeting Management Solution

rfp

High

Vendor Questions 2 - Addendum #2 for Council Chamber AV Solution

q-and-a

High

City of Camrose 2026-2027 Council Meeting Calendar

calendar

Low

City of Camrose Service Agreement

contract-document

Low

AI Contract Breakdown

Uniform Contract Format

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Timeline

PhaseClosed

PostedJul 28

Solicitation

Response DeadlineAug 28

Deadline has passed

Submission Closed

08/28/2026, 08:00:00 PM UTC

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Organization & Contact Information

AgencyCity of Camrose

ContactsNo contacts available

OfficeCAN

Organization / AgencyCity of Camrose

Office AddressCAN

ContactsNo contact information available

Interested Companies (4)

Applied ElectronicsCalgary, AB

Cine Audio Visual Sales & ServicesEdmonton, AB

AVI-SPL CanadaMarkham, Ontario

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Full Description

This Request for Proposals (the “RFP”) is an invitation by the City of Camrose (“the City”) to prospective proponents to submit proposals for Council Chamber Integrated Audio-Visual and Meeting Management Solution. The City of Camrose is seeking proposals from qualified Audio-Visual (AV) integrators to provide the design, supply, installation, configuration, testing, commissioning, and training services required for a comprehensive refresh of the Council Chambers Audio-Visual system.The objective of this project is to modernize the Council Chambers technology environment to support efficient and effective Council meetings, public engagement, and hybrid participation. Trade Agreements: NWPTA/CFTA

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