CPAP/BiPAP Machines and Supplies for the Health Care Division

The State of Hawaii Department of Corrections and Rehabilitation – Health Care Division (DCR – HCD) is seeking a vendor to supply home CPAP (Continuous Positive Airway Pressure) and BiPAP machines, portable batteries, and associated accessories and supplies for patients requiring respiratory support across eight facilities. This solicitation is based on estimated annual usage, and the Department does not guarantee the purchase of specific quantities. The Department reserves the right to purchase more or less than the estimated amounts based on actual requirements, at the quoted prices. The Offeror must accommodate fluctuations in demand without penalty. Should the estimated quantities not be fully utilized, this shall not constitute grounds for an equitable adjustment under the contract. The Offeror shall complete the required information on the following pages. If an item does not apply, the Offeror must state “Not Applicable” (NA). The quoted Unit Bid prices shall be the all-inclusive cost and include all applicable costs such as federal and State taxes (HIGET), labor, handling, etc. Only the shipping charges may be added as a separate line item on the invoice, no other costs shall be allowed. If there is no charge for a Unit Bid item, the Offeror must indicate “No Charge” on the bid price line. Any blank price fields shall be interpreted as “No Charge.” Offers of “equivalent” products of the brand name manufacturer, must attach an itemized quote on company letterhead that identifies the item by brand name, if any, and make or model number. The Department will make the sole determination to accept any proposed “equivalent” products (that are not the make and model identified). The Offeror must upload all mandatory Offer Forms OF-1, through OF-7. Offeror must attach and upload their product warranty information also for evaluation, with their HIePRO Offer. Price Adjustments: The unit bid prices shall remain firm for the initial twelve (12) month period commencing on the start date stated on the Notice to Proceed. Once a year, and prior to the commencement of each 12-month extension period, the Contractor may request from the Contract Administrator for a price adjustment to the original quoted unit bid prices. The Contractor must provide proper justification for the reason, and provide clear calculation of the price adjustment (such as supplier invoices, etc.), and there shall be no price adjustments for increase in profit. The Contract Administrator has the sole discretion to grant approval.