CSFA02-26 - Accounting Services

The California School Finance Authority is seeking qualified accounting firms to provide professional services for transitioning its financial statements from the Budgetary Legal Basis to compliance with GAAP and GASB standards, as mandated by Government Code sections 5871 and 5872 and to meet the Office of the State Controller’s auditing requirements. This two-year contract, running from August 1, 2026, through July 31, 2028, with a possible one-year extension, has a total ceiling of $45,000, with $30,000 allocated for the base period and $15,000 reserved for the optional extension. The work involves preparing conversion entries, reconciling FISCal governmental fund balances to GAAP/GASB standards, documenting necessary adjusting journal entries, assisting with the Management Discussion and Analysis letter, and providing ongoing technical guidance on governmental accounting treatments for revenues, expenses, receivables, payables, and loans. All deliverables must ensure transparency, accuracy, and full traceability to support external audits. The firm must submit a detailed reconciliation workbook and a comprehensive listing of journal entries with supporting documentation. Proposals must include a complete set of attachments including the Proposal/Proposer Certification Sheet, Cost Proposal Worksheet, Resumes of Key Personnel, Payee Data Record (STD. 204), Contractor Certification Clauses, Darfur Contract Act Certification, Bidder Declaration, Minimum Qualifications Certification, and GenAI Notification. Proposers must certify their legal status under California law, including federal and state tax IDs, corporation registration, and compliance with nondiscrimination statutes, the Americans with Disabilities Act, the Drug-Free Workplace Act, and the Political Reform Act. The evaluation is weighted 35 points for cost, 30 for overall accounting firm experience, 20 for personnel qualifications, and 15 for prior experience with state or local government agencies. The lowest cost proposal receives the maximum 35 points, with others scored on a formulaic basis. Certified small businesses receive a 5% point incentive, and DVBE participation is also factored into scoring. Proposals must be submitted in sealed packages with one original and four copies, bearing original signatures from authorized personnel, and delivered by July 10, 2026, at 5:00 p.m. PT to the specified Los Angeles address. Invoicing is tied to audit completion, submitted monthly in arrears with itemized expenses and receipts, and