Custodial Services RFP 2026-27

The Heard County School System has issued a Request for Proposals to secure custodial services across its facilities, with an anticipated contract start date of January 1, 2026, extending through May 31, 2027, with potential annual renewals. The solicitation emphasizes a comprehensive scope that includes daily cleaning, restroom sanitation, trash removal, and periodic maintenance, requiring contractors to supply all labor, cleaning supplies, equipment, and uniforms. Proposals must be submitted in sealed envelopes by October 28, 2025, with detailed documentation including company background, experience references, staffing plans, insurance certificates, and compliance affidavits such as the E-Verify form. The evaluation process will consider factors such as relevant experience (30 points), cost (25 points), and staffing qualifications (20 points), with the award based on a best value approach that balances price and qualitative factors. Governing the contract are specific legal and regulatory compliance requirements, including adherence to federal, state, and local laws, hazardous substances regulations, and district policies. Insurance coverage must include general liability, auto liability, workers’ compensation, and fidelity bonds, with the Heard County School System named as an additional insured. The contract stipulates employee background checks, proper conduct, and notification procedures for new hires, alongside standards for quality assurance through regular inspections and quarterly walkthroughs to ensure facilities meet “Class A Building Standards.” Payment terms specify monthly invoicing, with payments made by the 10th of the following month, and all services are to be performed at designated school locations in Georgia, with flexibility for scheduling around school calendars and events. The procurement process reserves the right to reject proposals, conduct interviews, and modify contract terms to best serve the district’s interests.