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D--VA Central California Health Care System File Room Outsource, Conversion and Repository Services

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VA26117N0803Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

The Department of Veterans Affairs Network Contracting Office 21 plans to award a sole source, firm fixed price contract to SourceCorp BPS Inc. for a one-year base period with four one-year options. The contract involves the transportation, preparation, scanning, conversion, storage, maintenance, and delivery of select patient health information documents in electronic form for the VA Central California Health Care System. The services include secure, HIPAA-compliant management of patient records, with documents indexed either manually or through automated systems by patient name, social security number, date of service, and document type. These electronic documents are to be transmitted to the VA Health System Wide Area Network, accessible to authenticated users via a secure web interface. The contractor must maintain a secure warehouse certified by the National Archives and Records Administration under federal record-keeping standards. This acquisition is justified under a sole source authority due to the unique qualifications of the contractor and no other supply or service satisfying agency requirements, following simplified acquisition procedures. The contract period extends from October 1, 2017, through September 30, 2022. Although the notice is not a request for competitive proposals, firms interested in performing the work may submit written notifications with supporting evidence demonstrating their capability to meet the requirements by the stipulated deadline. The Government retains sole discretion on whether to compete the procurement based on any received notifications.

General Info

Sole source contract to SourceCorp BPS for secure electronic patient record management, 2017-2022.

Agency

Department Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

Set-Aside

NONE

Documents

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AI Contract Breakdown

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Timeline

PostedJul 12

special-notice

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Organization & Contact Information

AgencyDepartment Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)

ContactsNo contacts available

OfficeMATHER, CA, 95655, USA

Organization / AgencyDepartment Of Veterans Affairs → 261-NETWORK Contract Office 21 (36C261)

Office AddressMATHER, CA, 95655, USA

ContactsNo contact information available

Full Description

Department of Veterans Affairs (VA) Network Contracting Office 21 (NCO 21) intends to award a sole source, firm fixed price, contract for transportation, prepping and scanning of documents, conversion, storage, maintenance and delivery onto the VA Health System Wide Area Network (WAN) of select patient health information documents in electronic form in support of the VA Central California Health Care System to SourceCorp BPS Inc., 2701 E. Grauwyler Road, Irving, TX 75061. The award will be for a 1-year contract, plus four 1-year option periods. Authority: FAR Part 6.302-1 Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. Additionally, this acquisition shall follow the procedures under FAR Part 13.5 (Simplified Acquisition Procedures). Period of Performance: October 1, 2017 through September 30, 2022 NAICS: 518210/Size Standard: $32.5M Requirement is for file room outsource, conversion and repository services in support of the VA Central California Health Care System. Contractor must provide for the transportation, conversion, storage, maintenance and delivery onto the VA Health System Wide Area Network (WAN) of a select set of patient health information documents in electronic form. All documents are to be identified through manual indexing or automated indexing which identifies each entry by patient, social security number, date of service and document type. The electronically available documents are to be transmitted via communication lines to the VA WAN. These HIPAA compliant document viewing capabilities must be secure, highly reliable, and available to authenticated VA users via a web browser. The Contractor s commitment to security must be superior with a warehouse in compliance with 36 CFR 1228, subpart K, certified by the National Archives and Records Administration (NARA). THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE PROPOSALS; however, any firm that believes it can meet the requirements may give written notification prior to the response due date and time. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to perform the requirement for the estimated period of performance. Responses received will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Government will proceed with the award. The Government will not be responsible for any costs incurred by responding to this notice. Responses are due by July 25, 3:00PM (PST). Responses shall be submitted via e-mail to contact@example.gov. Telephone requests or inquires will not be accepted.