Dallam County — CSJ 6500-25-001 — May 2026 Letting — State-Let Maintenance

The contract pertains to State-Let Maintenance services in Dallam County, Texas, under solicitation number 6500-25-001, with a letting date of May 2026. The scope of work focuses on routine roadside vegetation management, including full-width and spot mowing across approximately 18,552 acres, with hand-trimming around signs, guardrails, and other fixed objects, and re-cutting of stand-up strips within 72 hours. Performance is measured by completed acreage, adherence to mowing cycles up to 200 acres per day, and strict compliance with Texas Department of Transportation standards, including the Texas Manual on Uniform Traffic Control Devices and 43 TAC §9.23–§9.27. Work will be performed in Dallam and Hartley Counties, beginning after August 31, 2026, with a potential one-time extension allowed under the original contract duration, subject to performance evaluations and price adjustments tied to the Federal Consumer Price Index. Contract administration is overseen by TxDOT personnel serving as engineer’s representatives, including Kenneth Orthman, CC Sysombath, and Bart Lamberson, who act in capacities equivalent to CORs or COTRs. Bids are evaluated with strong emphasis on price, where significantly higher-than-estimated bids may be rejected, and unbalanced or mathematically incorrect submissions are disqualified, suggesting a preference for lowest price technically acceptable outcomes. Contractors must submit certified bids using the official TxDOT form, and failure to comply with formatting rules renders bids nonresponsive. Mandatory certifications include non-discrimination under 49 CFR 21, non-boycott of Israel and U.S. energy companies, E-Verify usage, conflict of interest compliance, and disclosure of public information. Cybersecurity requirements impose strict obligations on data protection, immediate breach reporting, and liability for all breach-related costs. Flow-down clauses enforce these requirements to all subcontractors and vendors. No formal contract type, CLIN structure, total contract value, payment office details, or invoicing system is specified, while packaging, marking, and delivery terms are not addressed. Bid submissions must be accompanied by a completed Bidders Questionnaire at least ten days prior to letting, and proposals will be accepted until the official letting time and location as published.