Dane County Highway Department Asset Management System Development and Implementation

The County of Dane, through its Highway and Transportation agency, is soliciting proposals under solicitation number 2026-RFP-049-PR for the development and implementation of a comprehensive asset management system for the Highway Department. The project objective is to create an intelligent, interactive program within an ArcGIS environment to track the location, structural integrity, and work orders of various infrastructure assets, including storm sewers, bridges, retaining walls, guardrails, and pavement segments using the PASER rating system. Key deliverables include the development of system architecture and documented schemas, the migration of disparate data from sources such as Google Maps and Access databases into a single authoritative geospatial system, the creation of HSI to ArcGIS data export workflows, and the collection of field data using asset inventory vehicles. Proposals must be submitted via the OpenGov eProcurement Portal by 2:00 pm on November 10, 2026. The evaluation process is multi-staged, involving an initial ranking based on written proposals, followed by oral interviews and site visits for high-ranking vendors, with the final award typically granted to the highest scoring proposer. Evaluation criteria focus on firm experience, project approach, data collection methodology, and the qualifications of the project team. Contractual requirements include a thirty-day payment term upon receipt of goods or services, compliance with ADA and OSHA standards, and the submission of a Certificate of Insurance. Additionally, vendors with twenty or more employees and a contract value of $20,000 or more must provide a written affirmative action plan.