Data Consolidation & Missed Opportunity Capture Services

The contract involves providing data consolidation and missed opportunity capture services for CommUnityCare Pharmacy, utilizing machine learning to identify ineligible claims and support data-driven growth initiatives. The procurement, issued as RFP-2025-09-001 by Central Texas Community Health Center, seeks qualified vendors to implement a comprehensive data platform, automate claims audits, and generate real-time analytics, with an initial one-year term and options for renewal up to three years contingent on funding and performance. Proposals are due by October 30, 2025, at 2:00 pm CT, with detailed submission instructions including one original, five copies, and an electronic copy on a flash drive, all to be sealed and labeled appropriately. The scope emphasizes integration of multiple data sources, automation of 340B reporting, and ongoing support, with evaluation criteria weighted heavily toward analytics capabilities, cost-effectiveness, corporate and technical experience, and scalability. The contractual framework incorporates a broad set of federal statutes and regulations, notably civil rights laws such as Title VI, Section 504, and the ADA, along with environmental and responsibility statutes like the Resource Conservation and Recovery Act and debarment regulations. While standard FAR clauses are not explicitly referenced by number, the contract mandates compliance with these statutes, along with Texas state laws and local ordinances. Key terms include confidentiality and breach notification obligations, conflict of interest disclosures, and requirements for HUB participation and good faith efforts. The contract stipulates that acceptance of deliverables occurs at CommUnityCare’s location after satisfactory review, with no specific packaging or marking standards specified, reflecting the service-oriented nature of the work. Payment is made within 30 days of receipt of a proper invoice following satisfactory delivery, with detailed administrative procedures outlined for invoicing, contract management, and performance oversight. Overall, the agreement emphasizes compliance, transparency, and rigorous evaluation to ensure the selected vendor effectively supports the health center’s data and claims management objectives.