DBA Insurance Rate Agreement

The contract is a Defense Base Act (DBA) Rate Agreement issued by the Department of State’s Acquisitions - Aqm Momentum office to secure Workers’ Compensation Insurance coverage for employees of contractors working outside the continental United States under U.S. government-funded projects. This unfunded agreement establishes fixed rates per $100 of employee salary, categorized by workforce type—Services, Construction, and Security—with pricing defined for a two-year base period and two one-year option periods, though specific rates are currently listed as $TBD. Contractors must comply with the Defense Base Act and the War Hazards Compensation Act, ensuring coverage for workplace injuries and deaths, including war hazards, with the U.S. government reimbursing claims related to those hazards. The Insurer must be a licensed insurance company incorporated in any U.S. state or the District of Columbia, with its principal place of business in the U.S., and must be listed on the U.S. Department of Labor’s approved carriers list for DBA insurance. Offerors must submit a two-volume proposal: a technical quote limited to five single-spaced pages demonstrating the ability to manage a high volume of insurance requests concurrently, and a separate price quote. Only offerors who pass the technical evaluation will have their pricing reviewed, with selection based solely on the lowest cost among qualified respondents. Key deliverables include quarterly reports in plain English detailing premiums, claims, losses, and war hazard exposures, along with premium and refund reports tied to specific contracts. The contract requires strict adherence to FAR clauses covering ethics, whistleblower protections, equal opportunity, labor standards, human trafficking prevention, minimum wage compliance, Buy American requirements, and prohibitions on certain unmanned aircraft systems. Invoicing must follow exact formatting rules, including mandatory inclusion of the DUNS number, unique vendor invoice number without restricted characters, CLIN and order line item details, and accurate payment and shipping information. Proposals must be submitted via email to the designated contracting officer by July 31, 2026, and late submissions will be rejected. All offerors must maintain current representations and certifications in SAM, provide accurate CAGE and UEI codes, and ensure full compliance with all flow-down requirements to subcontractors. Performance is headquartered in Washington, D.C., with work impacting global operations under State Department contracts.