Defense Supply Center Richmond(DSCR) Bldg. 66-E HVAC Install

Defense Supply Center Richmond(DSCR) Building 60E POD HVAC REPLACEMENT This is a solicitation for construction prepared in accordance with the format in FAR Part 36, as supplemented with additional information included in this notice. The solicitation number SP4703-24-Q-0040 is issued as a request for quote (RFQ). The resulting contract will be a firm-fixed price award with an expected Period of Performance of 365 days after issuance of the Notice to Proceed (NTP). This acquisition is set-aside for 100% small businesses. The North American Industry Classification System (NAICS) Code is 238220(Plumbing, Heating, and Air Conditioning Contractors). The small business size standard is $19M. Department of Labor Wage Determination based on location of the service provided (Chesterfield County, VA). Partial proposals will not be accepted. For an offer to be considered for award, the contractor must be within a commutable driving distance to the DSCR facility. A 120-mile radius from DSCR is considered the commutable radius. Disclosure of Magnitude: The estimated contract value for this requirement is between $60,000.00 - $90,000.00 Objective: The objective of this project is to install a new floor mounted air conditioning unit with remote condenser and add 2-24'x24 duct registers/diffusers for a total of 4 to properly and efficiently cool the Print-On-Demand room at Bldg. 66 E. The existing unit is a Stulz COS-60-AR-U, Serial: 03104010 , 460V/3 Phase/4 wire. The unit serves a printing room with a high heat load and added equipment. The unit has R-22 refrigerant in it and needs to be replaced to be within the regulations set forth by the EPA. SPECIFIC REQUIREMENTS The Contractor shall provide certified, trained personnel with certifications in HVAC, Plumbing, and Electrical to integrate the new unit into the print room. The Contractor shall provide trained personnel from an authorized retailer of the new unit and certified to work with the existing unit and supporting systems. The Contractor shall perform the following: Shut down the existing floor mounted A/C unit and disconnect the electrical. Contractor can reuse the disconnect and electrical wiring. Remove and properly dispose of (R-22) refrigerant from the unit. Remove old equipment and dispose of offsite. Provide and install new floor mounted A/C unit (inside) and remote condenser (outside) and new line set. Install 2 new registers/diffusers 24 x 24 with approximately 10 feet of 12 insulated flexible duct for each register/diffuser. Charge unit with the proper refrigerant and amount. Startup equipment and monitor for proper operation. Provide manufacture training on the equipment to maintenance personnel. Allow 7 days notice for training. Provide portable bathroom, as there are limited restrooms in this area. All personnel will not be able to bring phones or cameras into the room , as it is a secured area. CONTRACTOR QUALIFICATIONS: The Contractor shall be normally engaged in HVAC, as their primary line of business and shall have a least 7 years of documented experience working on Air Conditioning systems. Reference Statement of Work(SOW) for all other details and requirements. Award will be made to the lowest priced, technically acceptable (LPTA) offeror that meets the requirements stated in the Statement of Work and the solicitation. Also refer to clauses and provisions includes in this notice. Past performance will be considered a part of Technical Acceptability, and the Contracting Officer will pull contractor data from CPARS and SPRS. The contractor must be registered in the System for Award Management (SAM) prior to award. If not already registered in SAM, go to the SAM website www.sam.gov to register prior to submitting your quote. Acceptable method of quote submission is Email to Robert.Moragues@dla.mil. Questions are due on 07/12/2024, end of day. Submit questions via email to Robert.Moragues@dla.mil. The deadline for receipt of quote has been extended until 08/05/2024, end of day. The points of contact (POC) for this requirement is Robert - Lee Moragues (Robert.Moragues@dla.mil). Reference Attachment 1 - Statement of Work (SOW) for additional work scope, details, and DSCR map. Period of Performance:365 days from NTP **********************************Submission Requirements***************************************************** Instructions: Instructions contained herein are to serve as a guide in preparation of offers for this solicitation and are not intended to be all inclusive. These instructions generally describe the type and extent of information that should be provided in the offer and emphasize several areas that are generally considered significant. The offeror is expected to completely examine and analyze all aspects of the technical areas to be addressed and to include information in its offer that will enable the evaluators to determine the offerors understanding of the requirements. Offers submitted shall be contained in two separate volumes as follows: Volume I - Technical Submission: The Technical Submission should consist of two elements: (1) A description of the vendors understanding of the work to be performed as described in the Statement of Work. The description should demonstrate an understanding of the requirement and include a plan for satisfying the Government's minimum needs. The description should outline the actual work as specifically as possible. (2) Past Performance: The vendor shall document past performance and experience working with projects similar to the one described in the SOW. Documentation shall include relevant contract numbers, a brief description of the scope and magnitude of the work, information pertaining to when the work was completed, and a customer POC with contact information. Past performance and experience should demonstrate relevancy to the solicited projects, and document customer satisfaction and quality level achieved on prior projects. Total Page Limit for Volume I: Five (5) pages. Volume II - Pricing: By way of a fully executed/signed (including Section B) SF 1442, a firm fixed price quotation shall be provided for this requirement. Additional pricing information may be requested and/or provided separately as necessary. The Contractor is responsible for providing adequate documentation to enable a thorough evaluation of the offer and may choose to supplement the lump sum pricing stipulated on the SF 1442 with a formal quote and/or price breakdown on company letterhead, if desired. *****************************************Evaluation Criteria******************************************************** The offer will be evaluated on the basis of the following criteria: Factor 1 - Technical Acceptability In evaluation of this factor, offers will be evaluated to ensure: 1. The Vendor possesses an adequate understanding of the work as well as a process for ensuring quality and timeliness. 2. The Government has an acceptable level of confidence that the vendor can adequately perform the work described in the SOW. Based on the Government's evaluation of the respective vendor's technical submission, each vendor shall be assigned an overall Technical Rating in accordance with the definitions below: Technically Acceptable: Offer meets the requirements of the solicitation and based on the offeror's performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror's performance record is unknown. Technically Unacceptable: Offer does not meet the requirements of the solicitation and/or based on the offeror's performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort. Factor 2- Price Proposed price will be evaluated to determine reasonableness and completeness. The total firm-fixed price will be evaluated. ***************************************Site Visit and Standard DSCR Visitor Information************************ A site visit will be held at 09:00 on 07/09/2024. In order to attend the site visit, start by following the link provided below. Do not begin by contacting the Project Manager or Contract Specialist; the ONLY way to register for the site visit is by following the link below. The project manager will also be the sponsor for site visit attendees for this requirement. A map which details the location of the site visit can be found on p.40 of the Statement of Work(SOW). Parties interested in attending the site visit must register at least 48-72 hours prior; this is to allow processing time for visitor badge requests. A new system was implemented on 3 January 2023 to screen visitors and contractors for installation access at DSCR. The new system is designed to increase efficiencies, enhance the protection of personal information during the vetting process and eliminate the use of hard copy DLA Form 1815s. The new screening system will require visitors and contractors to pre-enroll in DBIDS (Defense Biometric Identification System). To begin the process, visitors and contractors will complete registration through the pre-enrollment website: https://dbids-global-enroll.dmdc.mil. Upon entry of their information, visiting personnel will be provided an electronic form to download, which will have an individualized barcode and alpha numeric code. The codes will be electronically sent to the visiting person's sponsor. Once in receipt of the barcode, the sponsor will email Security and Emergency Services and provide the barcode and sponsorship information. Once the visitor/contractor is vetted and approved for installation access, Security & Emergency Services will notify the sponsor that the visitor/contractor can go to the DSCR Visitor Center to obtain his/her pass. At the Visitor Center, the visitor provides the barcode and code provided earlier in the process and completes the credentialing process. Visitors should arrive at the visitor center at least 45 minutes prior to their meeting time to receive visitor badges. Access to Defense Supply Center Richmond is dictated by the language at the following location: https://www.dla.mil/Aviation/Installation/Visitors-and-ID-Office/