Dental Insurance

The Town of Prosper is soliciting fully-insured dental insurance proposals under solicitation number 2026-16-A, with submissions due by July 17, 2026 at 3:00 p.m. Central Time. Proposals must be submitted electronically via email to Ally Phillips-Sanfilippo at Holmes Murphy, and may also be uploaded via a secure link if requested; paper submissions are not required. All responses must include the RFP number, respondent’s name, and address clearly indicated, and must be completed using the Town’s provided forms, signed and dated by an authorized representative. Vendors are required to submit a fully-insured quote for both a Basic Plan and a Buy-Up Plan that closely aligns with the current plan structure, with all rates quoted net of commissions. Coverage must include comprehensive dental services across Class I through Class IV, encompassing diagnostic and preventive care, endodontic, restorative, prosthodontic, orthodontic, and emergency palliative treatments, as defined in the provided Incumbent Plan Documents. Proposers must also propose the most suitable dental network for the Town and include a detailed network disruption analysis. To be eligible, vendors must demonstrate adequate financial resources, delivery capability, a satisfactory track record of integrity and ethics spanning at least five to seven years, and current licensing and certification, as well as provide a completed Certification Form and Conflict of Interest Questionnaire. Insurance requirements are stringent: Commercial General Liability must be maintained at $500,000 per occurrence and $1,000,000 aggregate using an Occurrence form (ISO GL 00 01 or equivalent), with the Town and its personnel named as additional insureds; Workers Compensation must meet Texas Labor Code requirements; Automobile Liability must be $500,000 combined single limit; and Professional Liability must be $500,000 per occurrence and in the aggregate with coverage maintained for two years post-contract completion. All policies require 30 days’ written notice for cancellation and 10 days for non-payment. The contract term is one year, with four optional one-year renewals contingent on funding and mutual agreement. Invoices are to be submitted to the Town’s Accounts Payable Department via mail or electronic transmission to ap@prospertx.gov, with payment terms of Net 30 days. Vendors must retain all records for three years after contract completion, or longer if under audit or litigation, and