Western Oregon Service Unit Dental Supplies

This is a combined synopsis/solicitation for commercial products prepared in accordance with RFO FAR Part 12. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation No. 75H71326Q00011 has been issued as a Request for Quotation (RFQ) for a firm-fixed-price commercial products purchase order for Dental Supplies on an “As Needed Basis” for the Indian Health Service, Portland Area Office, Western Oregon Service Unit, Salem, Oregon.

The requirement includes dental supplies for the Western Oregon Service Unit, including the items listed in Attachment 1 - Schedule of Items. Supplies shall be furnished on an as-needed basis, delivered within 10 business days after order, and provided in accordance with Attachment 2 - Specifications Sheet.

The anticipated period of performance includes one 12-month base period and four 12-month option periods. The base period is anticipated to be July 1, 2026 through June 30, 2027. Each option period, if exercised, will continue for 12 months following the prior performance period. The actual start date and end date will be stated in the resulting award.

The place of delivery/performance is the Western Oregon Service Unit campus, Chemawa Indian Health Center, 3750 Chemawa Road NE, Salem, Oregon 97305. Government acceptance will occur at the Western Oregon Service Unit.

SOLICITATION INFORMATION

Solicitation Number: 75H71326Q00011

Request Type: Request for Quotation

Contract Type: Firm Fixed Price Commercial Products

Set-Aside: Indian Small Business Economic Enterprise (ISBEE) Set-Aside under the Buy Indian Act

NAICS Code: 339114 - Dental Equipment and Supplies Manufacturing

Small Business Size Standard: 750 employees

Product Service Code: 6520 - Dental Instruments, Equipment, and Supplies

Issue Date: June 10, 2026

Quotation Due Date: June 25, 2026 at 5:00 PM Pacific Time

Submit Quotations To: jacob.blalock@ihs.gov and PORAOAcquisition@ihs.gov

Email Subject Line: 75H71326Q00011 - WOSU Dental Supplies Quote

This requirement is set aside for Indian Small Business Economic Enterprises. Under the Buy Indian Act, offers are solicited only from Indian Economic Enterprises that are also small business concerns under the applicable NAICS code. Offers received from enterprises that are not both Indian Economic Enterprises and small business concerns will not be considered and will be rejected.

Offerors shall submit a completed IHS Indian Economic Enterprise Representation Form with the quotation. The offeror shall remain eligible as an Indian Economic Enterprise at the time of quotation, at the time of award, and throughout contract performance. If an offeror proposes to use subcontractors or teaming partners, the quotation shall clearly identify the proposed subcontracting or teaming arrangement and show how the prime offeror will comply with applicable Buy Indian Act subcontracting limitations.

ATTACHMENTS

- Attachment 1 - Schedule of Items

- Attachment 2 - Specifications Sheet

- Attachment 3 - IHS IEE Representation Form

APPLICABLE PROVISIONS AND CLAUSES

The solicitation document and incorporated provisions and clauses are those in effect through the RFO FAR and applicable HHSAR/HHSAM guidance current as of the solicitation issue date.

The RFO FAR supersedes the FAR for this acquisition where RFO FAR coverage differs from pre-RFO FAR coverage. HHSAM applies to this acquisition.

Highlight key: yellow indicates clauses carried over from the Medical Waste example that are recommended for removal from this supply RFQ; green indicates clauses recommended for addition to this supply RFQ.

FAR 52.212-1 Instructions to Offerors - Commercial Products and Commercial Services applies to this acquisition.
FAR 52.212-2 Evaluation - Commercial Products and Commercial Services applies to this acquisition.
FAR 52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services applies.

Full text available at http://www.acquisition.gov

- FAR 52.204-7, System for Award Management - Registration (NOV 2025).

- FAR 52.217-5, Evaluation of Options (NOV 2025).

- FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023).

- FAR 52.204-13, System for Award Management - Maintenance (NOV 2025).

- FAR 52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014).

- FAR 52.217-8, Option to Extend Services (NOV 1999).

- FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000).

- FAR 52.219-14, Limitations on Subcontracting (NOV 2025).

- FAR 52.219-33, Nonmanufacturer Rule (NOV 2025).

- FAR 52.222-3, Convict Labor (NOV 2025).

- FAR 52.222-35, Equal Opportunity for Veterans (NOV 2025).

- FAR 52.222-36, Equal Opportunity for Workers with Disabilities (NOV 2025).

- FAR 52.222-37, Employment Reports on Veterans (NOV 2025).

- FAR 52.222-50, Combating Trafficking in Persons (NOV 2025).

- FAR 52.222-54, Employment Eligibility Verification (NOV 2025).

- FAR 52.222-62, Paid Sick Leave Under Executive Order 13706 (NOV 2025).

- FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors (ARP 2026).

- FAR 52.224-1, Privacy Act Notification (APR 1984).

- FAR 52.224-2, Privacy Act (APR 1984).

- FAR 52.224-3, Privacy Training (JAN 2017).

- FAR 52.225-1, Buy American - Supplies (NOV 2025).

- FAR 52.225-2, Buy American Certificate (NOV 2025).

- FAR 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024).

- FAR 52.232-17, Interest (MAY 2014).

- FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (OCT 2018).

- FAR 52.233-1, Disputes (NOV 2025).

- FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023).

- FAR 52.233-3, Protest After Award (NOV 2025).

- FAR 52.233-4, Applicable Law for Breach of Contract Claim (NOV 2025).

- FAR 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984).

- FAR 52.237-3, Continuity of Services (JAN 1991).

- FAR 52.237-7, Indemnification and Medical Liability Insurance (NOV 2025).

- FAR 52.240-91, Security Prohibitions and Exclusions (NOV 2025).

- FAR 52.240-93, Basic Safeguarding of Covered Contractor Information Systems (NOV 2025).

- FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services (NOV 2025).

- FAR 52.247-34, F.o.b. Destination (NOV 1991).

DEPARTMENT OF HEALTH AND HUMAN SERVICES ACQUISITION REGULATION (HHSAR) (48 CFR CHAPTER 3) CLAUSES:

- HHSAR 352.224-70, Privacy Act (DEC 2015).

- HHSAR 352.226-1, Indian Preference (DEC 2015).

- HHSAR 352.226-2, Indian Preference Program (DEC 2015).

- HHSAR 352.226-4, Notice of Indian Small Business Economic Enterprise Set-Aside (JAN 2022).

- HHSAR 352.226-6, Indian Economic Enterprise Subcontracting Limitations (JAN 2022).

- HHSAR 352.226-7, Indian Economic Enterprise Representation (JAN 2022).

- HHSAR 352.232-71, Electronic Submission of Payment Requests (FEB 2022).

- HHSAR 352.237-70, Pro-Children Act (DEC 2015).

- HHSAR 352.237-71, Crime Control Act of 1990 - Reporting of Child Abuse (DEC 2015).

- HHSAR 352.237-72, Crime Control Act of 1990 - Requirement for Background Checks (DEC 2015).

- HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (DEC 2015).

- HHSAR 352.239-74, Electronic and Information Technology Accessibility (DEC 2015).

The Contractor may submit invoices through IPP after supplies have been delivered and accepted. Invoices shall identify the applicable order number, CLIN(s), item description(s), quantities delivered, unit prices, extended prices, delivery date, and include packing slips or other receiving documentation for the invoice period.

INSTRUCTIONS TO RESPONDENTS AND EVALUATION CRITERIA

Submission of Quotes

Quotations shall be submitted electronically to jacob.blalock@ihs.gov and PORAOAcquisition@ihs.gov no later than June 25, 2026 at 5:00 PM Pacific Time. The email subject line should read: 75H71326Q00011 - WOSU Dental Supplies Quote.

The Government may consider a quotation received after the due date and time only if the Contracting Officer determines that doing so would not unduly delay the acquisition and would be in the Government interest. Offerors are responsible for ensuring timely receipt.

Quotes shall include:

• Completed price quote (Attachment 1 - Schedule of Items) with unit and extended prices for every CLIN for the base period and all four option periods. Pricing shall include all supplies, packaging, shipping, handling, F.O.B. destination delivery, overhead, profit, and other costs necessary to provide the requirement.
• Prior experience and past performance on recent and relevant dental supply, medical supply, healthcare supply, or clinical supply requirements, including at least three references.
• Confirmation of active SAM.gov registration for Federal Government contracts and the offeror's UEI.
• Completed IEE Form.
• Offerors shall quote on an all-or-none basis. Quotations that do not include pricing for all required items may be determined unacceptable.

Questions

Questions regarding this solicitation shall be submitted in writing via email to jacob.blalock@ihs.gov and PORAOAcquisition@ihs.gov no later than four (4) business days prior to the closing date. The subject line shall include the solicitation number 75H71326Q00011.

BASIS FOR AWARD

The Government intends to award a contract to the responsible Offeror whose conforming quote represents the best value to the Government, considering only Price and Past Performance. Price and Past Performance are approximately equal in importance. The Government may award to other than the lowest-priced Offeror.

The Government reserves the right to:

• Make no award
• Evaluate quotes without discussions
• Communicate with Respondents for clarification purposes only
• Exclude quotes that fail to follow solicitation instructions

EVALUATION FACTORS

The Government will first determine whether quotations are complete, eligible for the ISBEE set-aside, and conform to the material solicitation requirements, including all-or-none pricing and submission of required representations. Conforming quotations will be evaluated using only Price and Past Performance. The Government may make no award if no quotation conforms to the solicitation, if no offeror is responsible, or if pricing is not determined fair and reasonable.

The following factors will be used to evaluate quotations:

Factor 1 - Price. The Government will evaluate the total evaluated price, including the base period and all option periods. Total evaluated price will be calculated by adding the extended annual totals for the base period and all option periods in Attachment 1. The Government will determine whether prices are fair and reasonable. The Government may also evaluate price realism to assess whether quoted prices reflect a clear understanding of the requirement and are not so low as to create unacceptable performance risk. The Government may determine a quotation unacceptable if option prices are significantly unbalanced, incomplete, unrealistic, or if the price is not fair and reasonable.

Factor 2 - Past Performance. The Government will evaluate the recency and relevance of the offeror and any proposed major subcontractor experience providing comparable dental supply, medical supply, healthcare supply, clinical supply, or similar supply requirements. The Government may consider references provided by the offeror and information available from other Government or commercial sources. The Government may consider timeliness, order accuracy, product quality, customer satisfaction, quality control, communication, supply continuity, backorder management, replacement of defective or damaged supplies, and performance on similar requirements. An offeror without any history of Past Performance will receive a neutral rating for this factor.

Relative Importance: Price and Past Performance are approximately equal in importance. Neither factor is significantly more important than the other. The Government may make price/past performance tradeoffs and may award to other than the lowest-priced offeror if the Government determines that a past performance advantage warrants the price premium.

Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options does not obligate the Government to exercise the option(s).

AWARD INFORMATION

A single award is anticipated. Written notice of award or acceptance of a quotation furnished to the successful offeror within the time for acceptance specified in the quotation shall result in a binding contract without further action by either party. The Government reserves the right to award without exchanges, to communicate with offerors if needed, to reject any or all quotations, and to waive informalities and minor irregularities when in the Government interest.

End of Combined Synopsis-Solicitation.