Design and Installation of Public Safety Video Wall and Digital Control System

The solicitation issued by the Oakland Housing Authority (OHA) seeks proposals for the design, installation, and integration of a public safety LED video wall and corresponding digital control system. This project entails furnishing and installing a modular video wall approximately 18 feet by 5 feet in size, equipped with high-resolution LED panels, capable of multi-source input, real-time video rendering, and seamless integration with multiple public safety platforms including RIMS/CAD, Milestone VMS, AXON, and RMS. The system must meet specific technical standards such as a pixel pitch of 1.5mm or less, brightness of at least 500 nits, a 160-degree viewing angle, and front-serviceable modular construction, accommodating operational and technical requirements set by OHA. Additionally, the work includes remote web-based control software with drag-and-drop layout configuration, saved content presets, and scheduling functionality. The contract term includes an initial period with potential for optional one-year extensions at the agency’s discretion. Proposals will be evaluated based on a quantitative point system with emphasis on technical and system capabilities (25 points), demonstrated experience (20 points), proposed cost (20 points), warranty and support services (20 points), and the contractor’s approach to the project (15 points), summing to 100 points. The award process is a trade-off evaluation focused on obtaining the best value, not strictly the lowest price. Key administrative details require adherence to terms and conditions including affirmative compliance with California government codes, federal HUD guidelines (notably HUD-5370-C), and relevant licensing (C-7 Low Voltage and C-10 Electrical contractor licenses). The contractor must submit a suite of exhibits including cost forms, scope of work, resumes, subcontractor agreements, and certifications. The solicitation includes provisions for organizational conflicts of interest disclosures, confidentiality requirements, indemnification, and compliance with Section 3 workforce development mandates. Payment processing is through the OHA Finance Department via email invoicing, and no specific packaging or FOB terms are stipulated, suggesting a service-focused contract. The deadline for submission is May 15, 2026, and proposals must be submitted electronically through the OHA procurement portal, with all inquiries managed via a centralized Q&A system designed to maintain transparent communication among all potential offerors.